Education workflow automation

Automating for Excellence in Academia

Unlock the full potential of Google Workspace For Education with Zenphi’s tailored automation solutions. Streamline financial operations, students onboarding, marketing communications and more.

Unlock The Power Of Google Workspace For Education Workflow Automation

Time Saving Up To

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Zenphi enables various departments in educational institutions to automate their operations, saving up to 90% of time. Through automating finance operations (like invoice and accounts payable processing), legal document management, Zenphi enhance your administrative efficiency, and streamline onboarding processes, making your work easier, more efficient, and more productive.

Leveraging the full potential of Google Workspace and automating data exchange between Google Apps (Gmail, Sheets. Forms, etc) and integrating them with other solutions, educational institutions we work with achieve an impressive reduction in operational costs by up to 28%. This effect is achieved by reducing the need for manual intervention, lowering the risk of errors and cutting labor costs associated with repetitive tasks like document management and financial processing.

Operational Cost Cuts By

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Improve Compliance By

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Automating legal and financial processes, as well as user management, students onboarding and Google Workspace administration ensures that educational institutions remain compliant with regulations, minimizing risks and penalties associated with non-compliance.

Replacing Endless Paperwork And Eliminating Errors

Zenphi unifies your Google Workspace for Education experience with no-code automation, which frees staff from manual work and eliminates human-related errors completely

Google Admin Tasks Automation

Automate standard Google Workspace admin tasks — creation, deletion, updating, archiving and suspension of Google Workspace objects like users, drives, licenses, groups and more. Monitor and act on certain events like Out of Domain Mail Forwarding, 2FA Disabled, Suspicious Login , etc. Automate audit trials & logs, automatically create and share reports with relevant users.

Automated Device Management

Automatically manage school-owned Chromebooks, allowing access to one user only to avoid overspending due to numerous lost and misused devices. Automatically provide access to school’s resources, red-flag attempts to log in from unauthorized ones; sign out users from devices when they leave or their role-based permissions change.

Account Payable Automation

Create custom flow for invoice processing: from three-way matching of invoices, purchase orders, and receipts, to sending invoices for approval. Add a PAID watermark, update records, and automatically email the vendor with confirmation — creating a fully streamlined process from invoice receipt to payout.

Legal Document Management

Zenphi streamlines legal document management by automating data extraction from PDFs, creating custom documents from Google Sheets using generative AI, simplifying the approval process with easy-to-set-up workflows, emailing documents for signatures and so much more.

Communication Automation

Automate internal notifications for scheduling substitute teachers or sharing class updates. Instantly notify relevant parties (parents, staff) in case of emergencies with predefined workflows that trigger timely messages. Automate reminders for parent-teacher meetings, school events, and extracurricular activities.

Approval Workflow Automation

Automate the entire approval process for field trips, including permission slips, budget approvals, and transportation requests. Automate approvals for any school activity that requires multiple sign-offs, ensuring that no steps are missed and that the process moves smoothly.

Essential Automation Features for Education IT Teams

Empowering schools and colleges to streamline Google Workspace management, enhance security, and simplify daily operations with minimal effort.

Drag-and-Drop Simplicity

Communication Flows

Chromebooks Lock-Ins

Advanced Workflows

Document Generation & Processing

Technical Tasks Automation

Build, and customize Google Admin tasks automation effortlessly with Zenphi’s intuitive drag-and-drop UI, designed for non-technical users

Communication Flows

Automate recurring communications, event updates, and announcements for parents, staff, and students, reducing administrative workload.

Chromebooks Lock-Ins

Assign users to specific device, preventing unauthorized access and minimizing device loss or misuse.

Advanced Workflows

Build custom workflows to streamline approval processes for Finance, Administration and teachers

Document Generation & Processing

Automatically generate, manage, and process documents like invoices, reports, certificates and more.

WHAT YOUR PEERS SAY

Educational institutions using Zenphi report significant increase in the efficiency of operations and parent satisfaction level

Streamline Any Process Within Familiar Environment

Step into the future of educational management with Zenphi’s bespoke automation solutions. Designed specifically for Google Workspace, our tools facilitate impeccable finance and legal document management, enhance administrative efficiency, and streamline onboarding processes. Dive into a world where marketing operations are automated, ensuring consistent and effective parent-teacher communication. Choose Zenphi for a smarter, more connected educational environment.

Enhance Staff and Parent Satisfaction

By automating administrative tasks and communications, Zenphi ensures timely and accurate interactions, reducing workload and stress for employees. For parents, consistent updates and accessible information via automated systems create a more transparent and engaging educational environment. Zenphi makes schools more responsive and attentive, fostering a supportive community atmosphere.

Why Customers Love Us

Don't trust us! Trust your peers who have been using Zenphi for automating multiple workflows in Google Workspace.

Francis Frain

Assistant VP, Information Security and IT Infrastructure, Emerson College

Thanks to Zenphi, our compliance and data security protocols have improved by 100%. We are also saving now up to 40-50 hours per workflow, completely eliminating the need for manual file sharing audits.

Robert Meyer

Teacher, NYC Department Of Education

Zenphi allowed us to achieve a significant efficiency boost with hours saved across daily planning, substitution teachers scheduling, reporting & student communication processes, and an impressive 93% increase in compliance

Learn how Schools are transforming Their Operations with Zenphi

Chromebooks Lock-In

How to restrict each Chromebook to a specific Google Account using Zenphi

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Automation In A College

Learn how Emerson College team increased security and compliance

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NYC School's Automation

Learn how your colleagues automated communication workflows and more

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Are you ready to transform your school’s efficiency and spend more time on what truly matters — education

Join your peers and become part of a community that values efficiency and innovation. Let Zenphi help you automate the mundane so you can focus on educational excellence

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FAQ

What types of tasks can Zenphi automate within an educational institution?

Zenphi can automate a variety of tasks including finance and accounting processes like invoice and AP processing automation, IT operations such as help desk requests and student onboarding, legal document management, and automating Google Workspace administration tasks like monitoring external file sharing and managing user accounts.

How does Zenphi enhance data security for educational institutions?

Zenphi ensures data security through automated workflows that comply with industry standards. Features that enhance Google data loss prevention measures like restricted access management and automatic monitoring of external file sharing help safeguard sensitive information and maintain regulatory compliance.

Can Zenphi handle complex document workflows in education settings?

Absolutely. Zenphi is equipped to manage complex document workflows by automating the document generation and assembly, document creation, approval, and distribution of legal and financial documents. It integrates OCR and AI for data extraction and uses Google Workspace for seamless workflow approvals.

How does Zenphi improve communication between parents and educational institutions?

Zenphi automates and streamlines communication by facilitating timely and consistent updates through automated workflows for custom emails and newsletters, ensuring parents are well-informed about school events, policies, and their children’s progress.

Is Zenphi customizable to fit the specific needs of different departments within a school?

Zenphi stands out for its flexibility and 100% customization. It is designed to meet the unique needs of various departments within an educational institution, as well as every educational entity specific needs. Whether it’s finance, IT, or administration, workflows can be tailored to specific requirements.

Is Zenphi free for educational institutions like Google Workspace?

While Zenphi is not free, we recognize the unique needs and budget constraints of educational institutions. We offer substantial discounts to make our automation tools affordable and accessible, helping schools maximize efficiency and productivity with Google Workspace.