automated-hr-system
Transform People Management: Save Time and Enhance Accuracy

Let Zenphi Automate Your HR Tasks Within Google Workspace. No Extra Software Required!

Automated HR System Within Google Workspace

Time Saving Up To

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Zenphi helps HR departments to save up to 60% of the time previously spent on manual processes. This means if your HR team member spends 20 hours a week on administrative tasks, using Zenphi would save them around 8-12 hours per week.

Automation of HR processes within Google Workspace reduces the need for additional  software solutions that might be costly. Using Zenphi and familiar Google Apps teams eliminate the need for two or three other software tools that each cost $50-100 per user per month. It means your savings can range from $1,200 to $3,600 per user per year.

 

Cost Reductions By

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Compliance Improvements By

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Automation of HR processes with Zenphi  improves data integrity and security as it reduces human error and enhances control over sensitive information. Read more in a success story here.

WHAT YOUR PEERS SAY

100% of companies using Zenphi for automating at least one process report a significant cost reduction and higher job satisfaction within the team

Streamline HR Processes Within Google Workspace

Harness the full potential of Google Workspace workflows with Zenphi, transforming your people management team’s productivity and efficiency. Google Workspace apps like Forms, Sheets, and Docs offer powerful, secure, and budget-friendly solutions that can support the automation of all your HR tasks. However, to unlock this power, you typically need an experienced automation expert—or you can use Zenphi. Our easy-to-use, intuitive platform empowers non-technical users to build custom automations and streamline operations. 

Provide A Better Employee Experience

Reduce the workload on HR staff, eliminate tedious tasks and offer a smoother, faster people management process with Zenphi — to enhance overall employee satisfaction and retention. 

Zenphi also makes scaling HR operations more manageable as it allows HR processes to handle an increasing number of employees without a proportional increase in effort or staffing.

Fast, Cost-Effective Automation for All Your HR Processes

Provide the best HR experience possible to employees, candidates, and new hires. Zenphi empowers your team to focus on people rather than processes by automating HR workflows and relieving teams of repetitive tasks, putting the human back into Human Resources.

Work From Home Agreements

Create an automated process to generate work from home agreements for employees, send for signing using e-signature, and save a copy of the signed agreement in the employee’s folder.

New Headcount Approvals

Send a request for a new headcount, attach the job description, get it approved by the department head, HR, and Finance team.

Policy Change Approvals

Automate the process to review any changes to HR policies, to go through the appropriate approvals with the Legal, Compliance, and HR executives.

Employee Training Request

Create an automated workflow to enable your employees to request for a specific training, get it approved by their managers, and automatically enroll them in the training session. Record and track requests based on the cost centers or departments in your organization.

Employee Onboarding

Automate your HR onboarding process end to end in only a few drag and drops. Generate the offer letter, get HR approval, get it digitally signed by the candidate, perform background checks, provision a new account in Google Directory & other services, save a copy of the signed offer letter in the employee folder, assign a task to IT to order the required computers, set up a 1:1 meeting with the manager, and finally notify the team on the Slack channel of the new hire.

Covid-19 - Employees Health Status

Use an online form to ask each employee about their health and symptoms, and set automatic emails to check on them periodically. Get an insight into the status of your employees in a single place: Who is in quarantine? Who is recovering? And when they need assistance, you’ll be able to help your employees to find all the necessary information so they can get help as soon as possible.

Performance Improvement Plan (PIP)

The Performance Improvement Plan (PIP) process is designed to define and execute steps required to improve an employee’s performance and keep track of progress in specific phases within the process. Automate your PIP plan end to end and get a visual insight into the progress.

Employee Feedback

The Employee Feedback process is essential for building a strong and strategic company culture. Collect, process and report on the feedback all in one place.

Employee Offboarding

The Employee Offboarding process is the final step in an employee's journey. With this flow you can automate your offboarding process to sign all documents, centralize employee feedback, collect IT devices, and revoke software access - all in a single automated flow.

Return to Work Permit - Vaccination Policy

Create a safe environment for your employees by automating the process of employees reporting their vaccination status, checking it against your company’s vaccination policy, and issuing a return to work permit accordingly.

Internal Training Management

Automate the process of scheduling and tracking of the required internal training for your staff. Get a visual overview of where everyone is at with their training, and generate a training completion certificate.

Employee Performance Review

Automate your employee performance review process end to end. Automatically schedule the sessions, collect feedback and review notes using digital forms, record each session data into the employee’s folder, and create dashboards to visualize employee and manager KPIs.

New Hire Checklist

Standardize and automate the process of scheduling and executing 30, 60, and 90 day checklists for the new employee, after the starting date.

Employee Referral

Automate the process of employee referral so that your employees can easily refer someone they know to open positions. Create a better experience and encourage them to refer more people.

Testimonials

Celebrating Their Wins With Our Solution

Zenphi has been a game-changer for our student onboarding and offboarding processes. We now efficiently manage over 500 students every month without any need to expand our HR team. Everything from start to finish is streamlined by Zenphi, allowing us to focus more on student engagement and less on paperwork. It's truly transformed how we operate, making our workflows seamless and significantly more effective
Tina Cadwell
Student Onboarding Coordinator.

We'll help you get started

Are you new to automation or wanting advice on the best way to set up your workflows? 

Our dedicated Customer Success team and network of implementation partners ensure you’re never alone when it comes to understanding how to make the most of your HR process automation opportunities.

Simply sign up for a trial and book in a free, no-obligation call with one of our friendly Automation Experts. We’ll help you get set up at no cost, and work with you to build your first automation.

FAQ

Zenphi can automate a variety of HR processes, including employee onboarding and offboarding, leave request management, reimbursement approvals, and performance plan tracking and so many more —all seamlessly within Google Workspace applications like Forms, Sheets, and Docs.

Absolutely! Zenphi is scalable and flexible, making it an ideal choice for small businesses, medium-sized enterprises, and large corporations alike. Its capability to handle varying volumes of HR tasks makes it suitable for any organization.

Zenphi streamlines the onboarding process by automating task assignments, document management, and workflow coordination. This ensures that new hires have a smooth and engaging start, reducing manual entry and potential errors.

You can complete your HR processes automation project with Zenphi within just a week! This rapid deployment is incredibly fast compared to other solutions, allowing you to quickly see improvements in efficiency and cost savings across your HR operations. Our user-friendly interface and personalized Customer Success managers make it possible to streamline your workflows promptly and effectively.

Yes, Zenphi is designed to integrate smoothly with various third-party applications and services, enhancing your existing HR technology stack and ensuring a unified workflow across all your tools.

Zenphi facilitates the automation process, ensuring your data remains within your Google Workspace environment for utmost security and control. Learn more about Zenphi’s data security policy. 

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