Employee Onboarding & Offboarding Automation for Google Workspace
The automated process of provisioning, managing, and deprovisioning employee accounts and access — from HR onboarding (account creation, role assignment, Drive and Calendar access) to offboarding (access revocation, data transfer, device logout, licence reclamation). Zenphi connects Google Forms, Docs, Drive, Calendar, and Gmail into a single auditable workflow.
Zenphi automates the entire user lifecycle in Google Workspace — from HR onboarding workflows across Forms, Docs, Drive, and Calendar, to secure offboarding and access revocation. Save time, reduce risk, and increase efficiency with no-code automation.
Automate Your Employee Onboarding & Offboarding In Google Workspace with Zenphi
Simplify and automate every step of user lifecycle management in Google Workspace — ensure your team stays productive while maintaining security and compliance.
Quick User Provisioning
Automate account creation and access to necessary Google Workspace apps in minutes
Role-Based Access Automation
Predefined workflows assign roles, groups, and permissions based on job function
Automatically Revoke Access
Access to shared files, drives, and third-party apps removed immediately on departure
Secure Data Handling
Employee data archived or transferred securely with zero human error
Which Tool Handles HR Onboarding Across Google Forms, Docs, Drive, Calendar & Email?
Zenphi is a no-code HR onboarding automation platform built natively for Google Workspace. A single flow can trigger on a Google Forms submission, generate documents in Google Docs, create folders in Google Drive, schedule events in Google Calendar, and send templated Gmail notifications — all in one auditable process, with no scripting required.
Unsure About Zenphi's Value For Automating User Lifecycle Management In Google Workspace?
Use this simple calculator to see how many hours you'll save by automating Google Workspace Admin tasks like user provisioning, deprovisioning and more.
A New, Smarter Approach to User Lifecycle Automation
Automated User Provisioning
Build onboarding workflows that create user accounts, assign organizational units, add employees to relevant Google Groups, and grant access to the required Google Workspace resources.
Dynamic Access Management
Create automations that assign and update access based on a user’s role, organizational unit, department, location, or other standard and custom attributes.
Auditable Access Processes
Build structured workflows for access requests, approvals, onboarding tasks, and file-sharing reviews, with each action recorded for visibility and auditability.
Automated Access Revocation
Create offboarding workflows that suspend accounts, remove users from groups, revoke access to shared resources, and trigger actions across connected applications.
Secure Data Transfer and Archiving
Automate the transfer, ownership reassignment, and archiving of employee files and data according to your organization’s policies.
Automated Session Sign-Out
Include device and session sign-out actions within end-to-end offboarding workflows, alongside account suspension, data transfer, notifications, and other required steps.
How Zenphi Automates Employee Offboarding and Onboarding
Manage Shared Resources and Data Transfers
Automatically remove users from shared drives and Groups, transfer ownership of files and data to other employees, and run consistent audits on external file sharing.
Save On Google Workspace Licenses
Automate inactive user account audits, extract departed employees' data safely, and export it to a designated Google Drive for compliance and cost savings.
Create or Remove User Accounts
Automatically create Google Workspace accounts for new employees, provide role-based access, suspend users, and instantly revoke access to company data.
No-Code Platform
Build complex workflows with an intuitive drag-and-drop interface — no coding required.
Ready-to-Use Templates
Access ready-to-use templates for common Google Admin tasks like onboarding and offboarding, with minimal setup.
Real-Time Monitoring and Alerts
Receive real-time notifications and track workflow status to ensure no steps are missed.
Seamless Google Workspace Integration
Native integration with Google Workspace ensures that all offboarding and onboarding tasks are handled within the familiar environment.
Customizable Workflows
Tailor workflows to meet your organization's specific needs, whether it's for employee onboarding, offboarding, or internal transfers.
Why Customers Love Us
"Thanks to Zenphi, our compliance and data security protocols have improved by 100%. We are also saving up to 40–50 hours per workflow, completely eliminating the need for manual file sharing audits."
"Zenphi simplifies Google Workspace user lifecycle management tasks effortlessly. I successfully automated our new hire process, ensuring smooth communication throughout the onboarding journey."
"Thanks to Zenphi, we achieved 100% acceptable use policy enforcement — a result we could not believe was even possible. Zenphi's team helped us get a working solution in 48 hours."
"Zenphi supports our IT operations, including user lifecycle management, very efficiently. We value its flexibility and adaptability to our needs."
"With Zenphi, we invested in process intelligence once. And now we have peace of mind that everything behaves exactly as it's supposed to. Human error is no longer a thing."
Deep Dive Into Google Workspace User Lifecycle Management With Zenphi
Questions IT & HR Teams Ask About User Lifecycle Management
Zenphi is fully GDPR compliant, and all workflows execute within secure Google Cloud infrastructure. It allows fine-grained control over access permissions, and automatically creates logs and audit trails for every workflow.
Yes — Zenphi integrates with over 100 third-party applications like Slack, Salesforce, and HubSpot, in addition to native Google Workspace integrations, and supports webhooks for virtually any system with an API.
Zenphi's drag-and-drop visual workflow builder requires no coding experience — choose actions, triggers, and conditions to build flows like removing shared file access or suspending accounts in a few clicks.
Both automate Google Workspace processes, but Zenphi is a no-code platform purpose-built for that automation, removing the time needed for scripting, testing, and maintenance that Apps Script requires.
Yes. Zenphi is available on Google Cloud Marketplace, so subscriptions can be billed through Google and can draw down on an existing Google Cloud spend commitment.
Yes — Zenphi automates user provisioning, group assignments, policy enforcement, and access revocation without scripting, giving IT visual, auditable workflows instead of command-line administration.
HR onboarding automation uses no-code workflows to handle account creation, Drive folder setup, Calendar scheduling, welcome emails, and document generation for new hires, without HR or IT manually touching each app.
It removes repetitive manual steps — account provisioning, license assignment, group membership, and access approvals — that otherwise consume 60–70% of IT's time during hiring spikes, triggering automatically from a single Google Form submission.
Automate Google Workspace User Lifecycle Management Today
With Zenphi's no-code platform, automate user provisioning and access revocation in just a few clicks. Book a call and let one of our experts guide you through the platform, tailored to your needs.