Take Full Control of Your Offboarding and Archiving Workflows in Google Workspace
The event-driven process of revoking access, archiving data, and enforcing compliance when an employee leaves — without IT manually touching Google Directory, Drive, Gmail, or Chat one app at a time. Zenphi triggers offboarding flows from Directory, Group, or HRIS events, then executes account suspension, data transfer, archiving, device sign-out, and stakeholder notification automatically.
Securely revoke access, transfer or archive data, and enforce compliance — automatically and at any volume. Zenphi gives IT teams complete control over every offboarding step, powered by event-driven workflows and flexible data-hosting options.
Enterprise-Level Fully Flexible Workflow Automation
Zenphi goes beyond traditional lifecycle management tools by giving you full control over how workflows are triggered, executed, and audited — all natively integrated with Google Workspace.
Enterprise-Ready Security
Compliance, role-based access, and data encryption for peace of mind.
Event-Based Automation
Trigger workflows automatically from any event in Google Workspace.
Fully Customizable
Flexible, no-code workflows tailored to your organization's policies.
Hosted in Your Cloud
Deploy Zenphi directly inside your infrastructure so data never leaves your environment.
Which Tool Handles Offboarding Across Google Directory, Groups, Drive, Gmail & Chat?
Zenphi is a no-code Google Workspace user lifecycle management platform. On the offboarding side, a single flow can trigger on a Google Directory or Group change, revoke sessions, transfer Drive ownership, archive Gmail and Google Chat content, and sign the user out of every device — with no scripting required.
A New, Smarter Approach to Offboarding Automation — Built for Google Workspace
Event-Driven Automation
Trigger workflows from Google Directory changes, Group membership updates, HR system events, Forms submissions, email arrivals — or any system that can call an API.
200+ Actions
Automate suspension, deletion, license cleanup, notifications, device sign-outs, file transfer, sharing cleanup, and more — without scripting.
Advanced Archiving & Compliance
Archive Gmail, Drive, and Google Chat content to your selected storage — preserving metadata, applying retention policies, and consolidating Vault data when needed.
Hosted in Your Cloud Environment
Deploy Zenphi directly inside your infrastructure — so data never leaves your environment. Prefer cloud deployment? Choose your region and storage location for full data residency control.
A Complete Offboarding Flow — Tailored to You
Every organization offboards differently. Zenphi adapts to your policies, roles, and compliance frameworks — all executed in seconds, automatically.
Detect Event
Detect offboarding or access change
Revoke Access
Securely deactivate the account + revoke sessions
Archive Data
Archive and transfer owned data
Manage Devices
Clean up access on every device and external share
Communicate
Notify HR, managers, and security
Full Control Over Hosting
You choose where your data lives — deploy Zenphi in your own cloud or pick a region and storage location to align with sovereignty policies.
Why Customers Love Us
"Thanks to Zenphi, our compliance and data security protocols have improved by 100%. We are also saving now up to 40–50 hours per workflow, completely eliminating the need for manual file sharing audits."
"Zenphi simplifies Google Workspace user lifecycle management tasks effortlessly. With its help, I successfully automated our new hire process, ensuring smooth communication and data management throughout the onboarding journey."
"Zenphi supports our IT operations, including user lifecycle management, very efficiently. We value its flexibility and adaptability to our needs. I would say that with Zenphi, as long as you know what you want, then you can create any workflow that suits your needs."
"There were many processes we chose not to automate with Apps Script due to the complexity. Zenphi changed that. The workflows that are now available to us thanks to Zenphi reduced our team's ticket requests by 83% in 2024-2025."
"What makes Zenphi stand out is an added value that goes beyond comprehensiveness of API end points. It's subflows, ability to run processes in parallel, Regex, native integration with Gemini — all these things make building Zenphi workflows actually enjoyable."
Zenphi In Action: Google Workspace Offboarding & Data Archiving Automation
Zenphi vs Traditional Lifecycle Tools
Lifecycle management and migration platforms like CloudM that handle predefined user lifecycle actions are useful but limited. Zenphi lets you design, trigger, and extend workflows across any event or system, giving you the flexibility to automate offboarding the way your organization actually operates — at a fraction of the cost.
Questions IT Teams Ask About Offboarding Automation
Yes — for most Google Workspace organizations, Zenphi can fully automate user offboarding, data archiving, and account management processes that CloudM handles. The key difference is flexibility: with Zenphi, you define how workflows are triggered, what actions happen, and where data is archived, without per-user pricing or predefined templates.
Zenphi can start workflows based on Google Directory, Google Groups, or Google Audit Activity events, email arrival, Google Form submission, or an event in your HRIS system — and can also update HR systems and groups when an employee is suspended.
Zenphi can archive data from Gmail, Google Drive, Shared Drives, and Google Chat, with configurable storage destinations and automatic retention rules.
Yes. Zenphi can update or remove Gmail signatures as part of an offboarding sequence or as an independent bulk process across multiple domains and logos, triggered by a Forms submission.
Most teams can deploy a functional offboarding workflow in just a few days using Zenphi's no-code designer, with solution architects available to assist with setup or migration.
Yes. The same event-based automation extends to employee onboarding, license management, approval workflows, vendor onboarding, and other human resources workflows within the same Zenphi workspace.
Human Support, Always Live
While other platforms push you through chatbots and endless loops before reaching a real person, Zenphi takes a different approach. Our Customer Success team is always live — no bots, no scripted responses, no wasted time.
Even though Zenphi is an AI enablement platform, we believe some things should never be automated — like the way we support our customers.
Talk to usBook a Call With a Platform Expert
See how Zenphi helps teams automate employee offboarding and data archiving at scale — securely, compliantly, and with unmatched flexibility.