Built for Google Workspace and beyond

Turn AI agents
into governed
business workflows

Zenphi helps organizations put AI to work inside real business processes — reliably, securely, and at scale. Orchestrate AI agents, workflow automation, human approvals, and integrations — with security controls, governance, and human oversight built in.

1.4M+

AI tasks completed per month — in production, across real customer workflows

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ISO 27001 certified

HIPAA compliant

CASA Tier 2 verified

Contract review — legal operations

Example AI workflow with human oversight

Live in production

TRIGGER

New contract received

File arrives in Google Drive — NDA type detected automatically.

Automated

AI Agent

Extract, summarize & flag risk

AI operates within approved data boundaries and system instructions.

Workflow logic

Route by deterministic rules

Risk score >7 escalates to senior counsel. Simple decisions stay predictable.

Rules

Human-in-the-loop

Approve, sign & file

Reviewer approves → DocuSign dispatched → CRM updated. Full audit trail stored.

Auditable

AI + rules

Reviewer approves → DocuSign dispatched → CRM updated. Full audit trail stored.

Full audit trail

Every step logged and compliant

Approval Workflows

Google Workspace Admin

Vertical Solutions

Document Workflows

Department Workflows

Google Apps Automation

AI Agents

Zenphi – Trusted By

Trusted by IT & operations teams at

Google

Gordon Food Service

Emerson College

Daily Harvest

Campbell University

Lift Schools

Tabby.ai

Action Behavior Centers

How Zenphi works

One platform. AI agents, workflows, people, and systems — working together

Start with one process, prove value fast, then scale with governance and confidence

Design the process visually

Build workflows with drag-and-drop steps, forms, approvals, documents, and integrations. Or use ZAIA to generate workflows from natural language or a process diagram.

Embed AI where it belongs

Use Gemini, OpenAI, Claude, or your approved models for extraction, summarization, classification, and exception handling. Use simple rules and conditions everywhere else — reliable, fast, and cost-free.

Govern and scale safely

Centrally control AI model usage, system instructions, data access, human review points, audit trails, and workspace-level policies as automation expands.

The AI production gap

AI agents are powerful. But businesses do not run on conversations alone

A chatbot answers questions. An agent helps with part of a task. Real operations need permissions, approvals, integrations, audit trails, and clear human accountability — every time.

Agents need operational guardrails

Business-critical actions require defined rules, safe data boundaries, and clear escalation paths — not open-ended AI autonomy.

Workflows need AI intelligence

AI unlocks a new class of automation — one that understands documents, language, and messy real-world inputs that rules alone could never handle.

Teams need everything in one platform

Zenphi combines AI intelligence with structured workflow logic so work gets completed reliably, repeatably, and with a full audit trail.

The smarter approach

AI everywhere isn't
the answer.
AI in the right place is

Replacing every workflow step with an AI agent sounds modern. In practice it burns through budget, produces inconsistent outputs, and creates security risks your business can't afford. Many steps are better handled by simple rules, clear permissions, and human review.

Zenphi uses AI where it genuinely adds value — understanding language, extracting data, reasoning about exceptions — and simple workflow rules everywhere else. The result is automation your team can trust — and your IT team can actually control.

Token costs add up fast

Every AI agent step burns inference budget. If your entire workflow runs through an LLM, you're paying AI rates for decisions a simple if-condition handles reliably — and for free. Zenphi uses AI only where it earns its cost.

Agents need operational guardrails

Ask an AI to generate a contract from a template and you'll get something slightly different every time. Business operations need same input, same output, every time. Deterministic workflow logic guarantees that. AI doesn't.

Open-ended AI access is a security risk

Giving agents open-ended access to your systems means trusting them not to make mistakes — and we've all seen what happens when they do. Zenphi enforces data boundaries and permissions at the source level, not as an afterthought.

Use cases

Start where the work is repetitive, document-heavy, or high-stakes

Zenphi is technically horizontal, but the fastest wins come from specific operational workflows where AI intelligence and structured automation work together.

IT Admin

Google Workspace admin operations

Automate user lifecycle, access reviews, externally shared file audits, security alerts, and recurring admin reports with full audit trails.

Explore Google Admin automations

Legal

Contract and document review for legal teams

AI summarizes and identifies risk, workflow rules handle review, approval, document generation, filing, and downstream system updates.

Explore AI agents for legal

Finance

Invoice and AP automation for Finance

Extract invoice data, match records, flag exceptions, route approvals, generate documents, and update accounting or ERP systems — end to end.

Explore finance workflows

HR/People Ops

Performance review workflows

AI aggregates the feedback, identifies patterns and outliers, and generates a structured review brief for each manager.

Explore HR workflows

compliance

Auditable exception handling

Route uncertain or high-risk cases to the right person, capture evidence, and maintain a complete trail of every decision and action taken.

See Zenphi in action

operations

AI agents for business requests

Let employees request help in Google Chat, Teams, or Zenphi Chat while Zenphi routes, validates, executes, and tracks the workflow behind the scenes.

See Zenphi AI Studio

AI Studio

Give your teams AI agents that can actually get work done

Zenphi AI Studio lets organizations create AI agents that understand user intent, query approved data sources, and trigger predefined workflows through Google Chat, Slack, Teams, or Zenphi Chat — all within your security and policy controls

Why Zenphi

Make AI a reliable part of how your business runs

For teams that want AI to become part of how work gets done — without losing control over process, data, approvals, or compliance.

Complete automation, start to finish

Connect triggers, AI steps, approvals, documents, tables, notifications, and external apps into one complete, auditable process.

Built-in security and policy controls

Control which models, connections, prompts, data sources, and human approval paths are permitted across workspaces — centrally enforced.

Complete Google Workspace native

Automate directly inside Gmail, Drive, Docs, Sheets, Calendar, Admin, and Google Chat — where your teams already operate.

Deterministic where it matters

Use AI for reasoning, documents, and language. Use explicit rules for routing, thresholds, and decisions where reliability is non-negotiable.

Human Support, Always Live

While other platforms route you through chatbots and ticket queues, Zenphi's Customer Success team responds directly — experts who understand Google Workspace workflows and can help you build or improve them.

Talk To Us

Team online now

+12

<1 hour

average response time

5.0

support rating

Comparison

The missing link between talking to AI and finishing the job

Zenphi brings AI agents, governed workflows, human approvals, and audit trails together in one platform — so your team can automate end-to-end without stitching tools together.

Zenphi Comparison Table

Capability	Chatbots & Copilots	Personal Automation Tools	Generic Workflow Tools	Zenphi
Understand natural language requests	Yes	Partial	Limited	Yes
Execute governed business workflows	No	Limited	Yes	Yes
Combine AI with deterministic logic	Limited	Limited	Partial	Yes
Human approvals and audit trails	Limited	Limited	Partial	Yes
Google Workspace-native operations	Limited	Partial	Partial	Yes
Central AI governance and policy control	Limited	Limited	Limited	Yes

Zenphi Comparison Table

Capability	Chatbots & Copilots	Personal Automation Tools	Generic Workflow Tools	Zenphi
Understand natural language requests	Yes	Partial	Limited	Yes
Execute governed business workflows	No	Limited	Yes	Yes
Combine AI with deterministic logic	Limited	Limited	Partial	Yes
Human approvals and audit trails	Limited	Limited	Partial	Yes
Google Workspace-native operations	Limited	Partial	Partial	Yes
Central AI governance and policy control	Limited	Limited	Limited	Yes

Security and trust

Enterprise-grade governance without slowing teams down

For teams that want AI to become part of how work gets done — without losing control over process, data, approvals, or compliance.

AI governance controls

Centrally manage AI usage across workspaces — approved connections, system instructions, prompt boundaries, data handling policies, and model enforcement.

Compliance-ready operations

Run workflows with audit trails, role-based access, data region choices, and enterprise-grade security practices baked in from day one.

1.4M+

AI tasks completed per month — in production

250 hrs

reclaimed monthly by ops teams using Zenphi

83%

reduction in IT support tickets within 6 months

40–50 hrs

saved per workflow per month across teams

Customer outcomes

Real automation. Real operational value

Zenphi helps teams automate the work that sits between people, documents, systems, and decisions.

With Zenphi, we invested in process intelligence once. And now we have peace of mind that everything behaves exactly as it's supposed to. Human error is no longer a thing.

Jens Gössing

Cloud Space Architect, Google

IT Operations

Zenphi gives us one platform for designing, launching and managing AI agents right inside our workflows, and it also integrates with our systems.

Parker Wells

COO, Care to Stay Home

AI Agents

The only HIPAA-compliant automation platform we found that integrates natively with Google Workspace and all our other tools. Scalable pricing too.

Delilah Mittermaier

Operations Manager, CIT Clinics

HIPAA-Compliant

get started today

Stop experimenting with AI. Start running your business with it

See how Zenphi can help your team use AI agents inside real business workflows — with structured automation, human approvals, integrations, and security controls built in

Book a call with a team

Watch a 5-min walkthrough