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Security Workflow Automation Solution

Eliminate Security Headaches in Google Workspace

Protect your data and automate your security workflows with Zenphi, the #1 automation tool for Google Workspace-first teams.
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Google Workspace-First Security Workflow Automation: Key Benefits Of Using Zenphi

Time Saving Up To

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Free up 70% of your admin team’s time by automating repetitive security tasks, allowing them to focus on strategic initiatives and improve overall efficiency.
Automate compliance checks and maintain detailed logs effortlessly, achieving near-perfect adherence to industry regulations and internal policies with Zenphi.

Increase in Compliance Adherence By

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Decrease In Data Leaks

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Reduce the risk of data leaks from departing employees by 90% through automated, zero-touch offboarding processes, ensuring all access is revoked promptly and securely.

Flexible, Scalable Security Workflow Automation for Google Workspace-Centric Teams

If your organization runs on Google Workspace and is looking for a powerful security workflow automation solution, Zenphi is a standout. It offers the flexibility of Apps Script with none of the coding—empowering IT teams to build highly customized security and user access workflows tailored to their exact needs.

Zenphi was designed for Google Workspace IT, but not limited to it. Using Zenphi, teams can not only automate standard security workflows—employee onboaring, access revocation, delegated inbox monitoring, external file audits, and more. They can also bring other department in the picture — like HR, Legal, or Procurement—when their input is needed in workflows (e.g., access reviews, compliance checks, or approvals). This makes Zenphi ideal for cross-functional workflows that still meet security goals.

Zenphi includes 100+ native integrations with systems across departments—CRMs (like Salesforce and Zoho), bookkeeping tools (like Xero), e-signature platforms (like DocuSign), and legal tech. This goes far beyond what traditional SaaS security workflow management platforms offer. 

And the best part — Zenphi does not charge per user. You pay based on the number of workflows and operations you run, which means you can scale at your own pace without unexpected jumps in cost as your headcount grows. 

WHAT YOUR PEERS SAY

100% of IT professionals using Zenphi report a 90% improvement in data security and compliance levels

Why Choose Zenphi for Google Workspace Security Workflow Automation?

Built for Google Workspace IT, but not limited to it

Zenphi allows IT teams to build all necessary security-relayed workflows for user provisioning, access revocation, delegated inbox monitoring, external file audits, and more. But unlike rigid platforms, Zenphi gives you full workflow customization capabilities, allowing for laser-focused automation that fits your exact policies.

Vertical-agnostic, department-inclusive

Zenphi lets you build automations that include other departments—like HR, Legal, or Procurement—when their input is needed in workflows (e.g., access reviews, compliance checks, or approvals).

No-code agility with technical depth

Zenphi delivers the agility of Apps Script without needing to write a single line of code. With Zenphi, you can call any external API; use webhooks; build multi-step logic flows; branch actions based on conditions.

Rich ecosystem of integrations

Zenphi includes 100+ native integrations with systems across departments—CRMs (like Salesforce and Zoho), bookkeeping tools (like Xero), e-signature platforms (like DocuSign), and legal tech.

Transparent, scalable pricing

Unlike most tools, Zenphi does not charge per user. You pay based on the number of workflows you run, which means you can scale at your own pace without unexpected jumps in cost as your headcount grows.

Security Workflow Automation Use Cases That Go Beyond IT

Most recent use cases of how Zenphi helped IT, HR, and Security teams collaborate on access control, shadow IT, data protection, and more.

2-Step Verification Enablement

Monitor users with out 2SV enabled. Create weekly reports of users without 2SV enabled, automatically share with the Security Team, notify the user's manager and request the user to activate 2SV.

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Shadow IT Detection

Get real-time, event-driven visibility into shadow IT risk by monitoring and reacting to events like logging into a third-party application by an employee. Enable policy-based enforcement without writing a single line of code.

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Inbox Management

Automate inbox delegation and get full visibility into who has access to what delegated inboxes.

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Out of Domain Email Forwarding

When a user configures an out-of-domain email forwarding rule, automatically take actions (delete the forwarding, notify the IT, log the event, etc.). Turn forwarding off and on automatically for a specific user or a group.

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Departing Employees Files Managmenet

Audit and remove files shared externally by a departing employee. Automatically audit and notify users who have accessed the files shared by a suspended user.

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2-Step Verification Enablement

Monitor users with out 2SV enabled. Create weekly reports of users without 2SV enabled, automatically share with the Security Team, notify the user's manager and request the user to activate 2SV.

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Google Workspace License Management

Hit a 15% reduction in expenditures associated with acquiring new user licenses by implementing an automation flow for handling inactive accounts.

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External File Sharing Audits

Automate extra-domain sharing activities and build a workflow that would notify users who breached your data security policies and assign them a task of taking action.

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Zombie Drives Management

Automatically audit shared drives with no members within your Google Workspace and solve the problem of so called zombie drives once and for all through a very simple automated workflow.

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Chromebooks Management

Lock-in Chromebooks to specific users to avoid misuse. When a locked-on Chromebook is returned for maintenance/repair, swap the lock-in.

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Google Workspace User Onboarding & Offboarding

Extract data from your HRIS system and create user accounts, provide access to assets based on their role and department and more — all within set-and-forget flows. When a user departs, automatically revoke access to Google Workspace and third-party tools like Slack to ensure your company's data integrity.

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General Google Workspace Admin Tasks Automation

Streamline most routine Google Workspace operations: from centralized email signature updates to archiving users, Gmail management, Google Groups management, onboarding users in bulk (over 2000) and more.

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Search and Act Across Google Workspace

Need to find and remove a malicious file across 10,000 shared drives? Generate a report of all users with the title “General Manager”? Monitor accounts recently granted Admin privileges? With Zenphi, you can search, report, and take action across your entire Google Workspace environment—with just one click.

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Google Workspace — Jira, Trello & Asana Automations

Automate actions around Jira issues from specific projects or dates, create Trello cards from Form submissions, create, update and delete Asana project based on triggers in Google Workspace (like incoming mail in Gmail).

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Google Workspace — Entra ID Automation

Streamline your user provisioning, deprovisioning and group creation while using Google Workspace and Entra ID (former Azure AD) for identity management

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Broad Integration Capabilities

100+ native integrations with tools like Salesforce, DocuSign, Xero, QuickBooks, and others. Supports custom API calls and webhooks.
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Case study: Emerson College Boosts Data Security

Learn how a large US-based college is using Zenphi to automate Google Admin tasks to enhance security protocols and save 50 hours per workflow.

Read the case study
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Why Customers Love Us

Trust your peers who have been using Zenphi for security workflows automation in Google Workspace.
Francis Frain
Assistant VP, Information Security and IT Infrastructure, Emerson College

Thanks to Zenphi, our compliance and data security protocols have improved by 100%. We are also saving now up to 40-50 hours per workflow, completely eliminating the need for manual file sharing audits.

Kevin Vacanti
Advanced IT Support Specialist, Purple Wave

Zenphi simplifies Google Workspace user lifestyle management tasks effortlessly. With its help, I successfully automated our new hire process, ensuring smooth communication and data management throughout the onboarding journey.

Sabapathy Sasitharan
IT Support Specialist, SOCAR Malaysia

Zenphi supports our IT operations, including user lifecycle management, very efficiently. We value its flexibility and adaptability to our needs. I would say that with Zenphi, as long as you know what you want, then you can create any workflow that suits your needs.

Automate Your Security Workflows In Native Google Workspace Environment Today

Don't wait for a security breach to take action. Start automating your security with Zenphi now.

Deep Dive into Google Workspace security & compliance automation With Zenphi

Automated Role-Based Access with Zenphi

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Manage Conditional Access Requests

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Offboarding Process & Access Revokes

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Improving Compliance Through Automation Guide

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Google Workspace Access Management Best Practices

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Implementing Zero Trust In Google Workspace Guide

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Zenphi - Your Powerful Tool To Automate Security Workflows In Google Workspace

Discover how quickly and easily you can automate your processes with Zenphi and start seeing real results. Our team of automation experts is ready to help you get started.
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FAQ

Yes, Zenphi is fully compatible with all Google Workspace applications, including Gmail, Drive, Calendar, Sheets, and more. We ensure seamless integration to automate your admin tasks effectively.

Actually, yes. Starting from 2025, we have been actively onboarding multiple firms seeking for a BetterCloud alternative but with more reasonable pricing. If your organization runs on Google Workspace and is looking for a powerful alternative to BetterCloud, Zenphi is a standout. It offers the flexibility of Apps Script with none of the coding—empowering IT teams to build highly customized security and access workflows tailored to their exact needs. Reach out to our sales team to learn the details.

Absolutely! Zenphi is designed with top-tier security in mind. It is ISO certified, CASA Tier 2 verified, and a verified Google Cloud partner. Our platform consistently passes verification processes in companies with a Zero Trust Model very quickly, ensuring seamless integration and secure usage in your organization. [Read more about our security policies]

Apps Script, as well as Zenphi, solve the same problem: they help automate operations that involve Google Workspace. The difference is that Zenphi is designed specifically for simplifying Google Workspace processes automation. It’s much less about code and no-code environment, and much more about efficiency. Consider this: how much time would you need to script simple automations performed within Google web services? Now, add time for testing and deployment, then resources for debugging and maintenance.  With Zenphi you can do all that and more in minutes. 

Yes, Zenphi enables complete ownership and customization of automation processes on par with building them from scratch. It provides comprehensive control over workflow design, allowing users to meticulously tailor each step to their exact requirements, ensuring that the automation perfectly aligns with their operational needs.

Getting started is quick and easy. Once you sign up, you can immediately begin automating security within your Google Workspace. We also offer resources and support to help you set up your first automation flows smoothly.

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