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AUTOMATED INVOICE PROCESSING

Put Your Invoice Processing On Autopilot

Harness the power of Zenphi for seamless, automated vendor invoice management on Google Workspace.
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vendor invoice management system

Transform Your Invoice Processing Experience

Time Saving Up To

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Minimize time spent on manual data entry, verification processes, and fixing previous mistakes. Zenphi AP & Invoice Processing Automation allows to save up to 75% of Finance & Accounting worktime.
By minimizing manual data entry and utilizing AI-driven data extraction, IDP significantly improves the accuracy of invoice processing, eliminating the risk of error or discrepancies completely.

Improve Accuracy By

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Increase Scalability

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As your processing volumes increase, your staffing levels don't have to! Zenphi enables your business to scale rapidly, without requiring a new team or office space to cope.

How Zenphi IDP revolutionizes invoice processing

Zenphi’s Intelligent Invoice Processing automation solution, powered by IDP, harnesses advanced OCR (Optical Character Recognition) and AI-powered technologies to extract essential information from invoices, including vendor details, invoice numbers, line items, and amounts for seamless vendor invoice management. But it doesn’t stop there – zenphi IDP automates manual tasks such as data entry, invoice matching, and approval routing. This leads to streamlined and accelerated invoice processing, significantly reducing the time taken from receipt to payment.

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Why choose Zenphi IDP for invoice processing?

End-To-End Process Automation

Zenphi brings you the power of no-code BPA (Business Process Automation) and IDP (Intelligent Document Processing) combined under one roof. Zoom out of your invoice data capture headaches and embrace a centralized platform that efficiently manages your entire invoice processing workflow. 

Fully Customized AI & Human Interaction

Zenphi allows to integrate human touchpoints where and when you need them, while automating key processes like accounts payable, expense management, procurement, and supply chain management — all in one unified solution.

Advanced Exeption Handling

Unlike other no-code solutions, Zenphi offers a high level of customization to automate your unique workflows. Zenphi boasts dozens of built-in actions, including math operations, logic branches, integrations, formatting, and much more, to ensure your workflows continue to run seamlessly, even when inaccuracies or errors are encountered.

Enhanced Visibility

Zenphi provides real-time insights and reporting through powerful built-in Tables and Dashboards, providing better visibility into your invoice processing status, outstanding payments, and potential bottlenecks.

Dozens Of One-Click Integrations

Zenphi has native integration with Google Workspace ecosystem as your foundation and seamlessly integrate with other business tools you use daily, such as Jira, Trello, HubSpot, Dropbox, Quickbooks, and more.

Faster Deployment & Higher ROI

With an easy-to-use no-code UI, you can build automations and start reaping the benefits significantly faster than complex software or custom development solutions. Plus, educational materials are available along with access to our friendly Success team for support whenever you need it.

A Team Of Experts At Your Service

If you're under time pressure or require assistance at any time, make the most of our implementation services, where we'll automate processes for you or alongside you. Enjoy regular training for you and your team, participate in webinars, receive live chat support and more.

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One platform, endless automations

Your automations don’t have to stop at your invoice management system. Zenphi provides a complete process automation platform to connect and orchestrate workflows across all areas of your business, integrating with your existing tech solutions like Slack, HubSpot, Docusign, QuickBooks and Xero.

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Case study: Boosting invoice processing efficiency by 600% with automation

For this fast-growing purchasing business, manual invoicing processes quickly began to hold their operations back by consuming significant time, energy and costs.  That’s when they automated the process with Zenphi. The result? 6x more invoices processed daily, 90% reduction in costs, and the team enjoy spending more time with family, with no more overtime required.

Read the case study
Case study section

Not Sure If Zenphi Is a Good Fit For You?

Estimate your savings and the payback period using this simple calculator
Calculate Your Savings From Invoice Processing Automation

Testimonials

Celebrating Their Wins With Our Solution

Amazing! We highly recommend Zenphi and have already spoken with many of our friends about using their system. If you are looking to automate, be more productive, save money and a lot more, this is definitely a software to consider!
Amy Goldberg
CEO, Food Solutions
Previously we were forced to outsource our Invoice verification process overseas, but with Zenphi, we were not only able to bring it back in-house, we reduced our costs and increased our processing time significantly.
Matthew Hawks
President, Custom Solutions House

Learn

Streamline your business with Accounts Payable & Invoice Processing Automations

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Three-Way Invoice Matching Automation Using Gmail

Read the tutorial

Learn- Long term automation benefits

Automated Accounts Payable: A Step-By-Step Guide

Read the guide

FAQ

Zenphi uses AI and advanced Optical Character Recognition (OCR) technology to extract data from invoices. Once an invoice is uploaded or received via email, Zenphi’s OCR engine scans the document, identifies key information (such as invoice number, date, vendor, and amount), and converts it into structured data for further processing [Read more on how to use AI to extract data from PDF invoices]

Yes, Zenphi can integrate with various accounting software solutions such as QuickBooks, Xero, and others. By connecting Zenphi to your accounting system, you can automate the transfer of invoice data, ensuring that all financial records are up-to-date without manual intervention. [Check the full list of our integrations]

Setting up an approval workflow in Zenphi is straightforward. You can design a custom workflow using Zenphi’s drag-and-drop interface. For example, you can create steps for invoice validation, assign approvers, set conditions for approval thresholds, and notify stakeholders via email. [Check some of our approval templates]

Yes, Zenphi is capable of handling various invoice formats, including PDF, Word, Excel, and image files. The OCR engine is designed to adapt to different layouts and extract relevant data accurately, ensuring that invoices in different formats are processed consistently.

Zenphi stands out from other invoice processing and AP automation solutions due to its no-code approach and seamless integration with Google Workspace. Unlike traditional solutions that often require extensive IT involvement and coding skills, Zenphi allows users to create and manage automated workflows with a simple drag-and-drop interface. Additionally, its deep integration with Google Workspace tools like Gmail, Google Drive, and Google Sheets ensures a more streamlined and cohesive automation experience for users already utilizing these tools in their daily operations. [Read Top IDP solutions overview ]

Zenphi facilitates the automation process, ensuring your data remains within your Google Workspace environment for utmost security and control. Learn more about Zenphi’s data security policy. 

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Number of flows

3
1
The number of automated processes (flows) set up within your organization. Each flow usually corresponds to a specific process such as Employee Onboarding, Invoice Processing, Incident Reporting, or Externally Shared Files Auditing.

Number of flow runs/month

100
100
1000
The frequency at which each process (flow) is executed monthly. For example, if your organization processes 1000 invoices each month, the Invoice Processing flow runs 1000 times. Similarly, if you conduct an Externally Shared Files Audit daily, this flow runs 30 times in a month.

Your average employee salary (hourly rate, $USD)

$/h 25
The average hourly rate of the employees who would otherwise perform these tasks manually.

Your Savings

Total savings per month ($USD)

(15*[flow]*[runs]/60*[rate])-599

Payback period (days)

599/[savings]*22
* The ROI is calculated based on Zenphi’s Pro plan at $599 per month. It is estimated that each automated operation saves at least 15 minutes for an employee who would otherwise perform the task manually. This baseline of time savings helps project cost reductions; if automation saves more than 15 minutes per operation, your savings will be even greater.
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