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How To Beat Repetitive Tasks (A Step-By-Step Guide)

How To Beat Repetitive Tasks (A Step-By-Step Guide)

August 30, 20220 CommentGeneral , How-To

Reading time: 4.5 min

We do repetitive tasks every single day, whether we realize it or not. They’re not only time-consuming but also can prevent you from achieving the bigger picture of your work. These small menial tasks can create big problems for your team and company in the long run as a lack of efficiency and missing deadlines.
That’s where Process Automation comes in. By using software to automate repetitive tasks and processes, you can simplify workflows, save time and money, and improve customer and employee satisfaction.

How Do You Know If Process Automation Is Right For You?

Here are some common scenarios where process automation makes sense:

  • You need to improve efficiency or productivity in your business by reducing the amount of manual work required to complete tasks.
  • Making sure that all employees are following company policies and procedures consistently across different departments or locations.
  • You want to make sure that employees don’t waste time on unnecessary steps in the work process.
Three common scenarios when process automation makes sense

Automating tasks can be a great solution for repetitive tasks, but it’s not always the best option. Before you invest in digital process automation software, it’s important to understand if it makes sense for your business.

Here are 8 questions that will help you determine if process automation is right for you:

  1. How much time do you spend on repetitive tasks?
  2. Can the work be broken down into discrete tasks?
  3. Are the tasks predictable or unpredictable?
  4. Are your employees willing to learn new skills?
  5. Do you have enough resources available to make the transition from manual processing to automated processes?
  6. Are your employees willing to take on new roles within their departments during this transition phase?
  7. Do you have a clear idea of what role each employee will play when it comes to automating processes?

Besides, here are some stats to consider. In over 60% of occupations, at least 1/3 of the tasks and activities in a job have the ability to be automated. Over 40% implemented some form of business process automation tools. Why risk falling behind your competitors?

The approximate percentage of companies that implemented business process automation tools

What are the business process automation benefits for your organization?

The Employee Benefits Of Process Automation

The general perspective rotates around the notion that process automation is subsequent to the loss of jobs for employees. This is inaccurate, as one of the many reasons it was created was to ameliorate employee satisfaction as well.

A study of 6,000 workers across Australia, the United Kingdom, and the United States was completed by Anasa. The following report, Anatomy of Work, disclosed that over 80 percent felt overworked, stressed, and close to burnout.

As you could imagine, unhappy employees lead to dire consequences for your organization. These include quality issues, perhaps a frequency of mistakes and errors, and overall lacking productivity.

According to a 2017 report by the McKinsey Global Institute, the case in which jobs are fully automated comprise less than 5 percent total. Implementing process automation does not mean employees have no more work to do. It means their skills are utilized for other more enticing and important tasks.

For employees, the benefits of process automation are endless, and here are a couple of examples:

  1. No need to perform repetitive, mundane tasks.
  2. Lighter workload, less chance of burnout and stress, and enhanced satisfaction.
  3. Specific sought-after information is delivered quickly without human interruption.
  4. Automatic responses to their requests for leave, reimbursement, expenses, and invoices, resulting in less employee frustration.

The Employer Benefits Of Process Automation

Whilst employees are at the heart of any organization, the benefits for the organization itself and its efficiency are also remarkable.

Here are some key benefits for the organization:

  1. Elimination of human error results in increased customer satisfaction and less cost, reputation, and time covering accidents and mistakes.
  2. Digital document workflow means no stress searching for lost papers scattered around the place. All your important documents are online and accessible with just a few clicks.
  3. Quicker onboarding process. Training and information are easily accessible to employees, resulting in higher employee confidence and less waste of time and additional labor costs.
  4. Less time used for data collection and analysis

Choose your tool

So you’ve taken the time to think through the problem. And now you feel like process automation is the right choice. Now it’s time to decide which tool is right for you.

Four aspects to consider when choosing a process automation tool

There are plenty of different tools out there that can help beat repetitive tasks. When choosing a tool remember that:

  • It should be secure

It’s important to make sure that any automation tool you choose meets your security standards. The software you are going to trust in your processes should be transparent. You should clearly understand how it collects your data; how the data is encrypted; if it has any security certificate.

  • It should be flexible

Your processes will always change as time goes by and as your business grows. Your tools should be able to support these changes without any hassle!

  • It should be easy to use

It should be easy to use for everyone in your organization no matter the technical background. If everyone has to learn a new tool, it will take time before they can use it proficiently and efficiently. That’s why no-code automation tools can be your way-to-go choice.

No code automation software is a solution that provides businesses to automate processes without having to write a single line of code. Consider no-code automation platforms that provide a drag-and-drop interface, so everyone in your team can be an automation expert, even non-technical people without any coding skills.

  • It should be integratable

You’re already using some software within your business. And you may not want to change your ecosystem completely just for the sake of automation. If you’re a Microsoft Office user you may want to try out Power Automate. And if you’re a Google Workspace user, zenphi is your no-code workflow automation hero.

How To Get Started

It’s easy to be overwhelmed by the idea of automating all of your business processes. So where to start? The key to a successful implementation is to start small and finish big. Starting with the foundations and graduating to a complex system is the way to go.

And below are some examples of automated workflows that can be easily managed with software:

Conclusion

Automating repetitive tasks makes it possible for you and your team to focus on more important things and enjoy a more rewarding career. And no-code process automation can be an answer on how exactly you can do it.

In the end, there is one thing worth remembering when choosing a tool that suits your needs. It is important that it not only has fancy powerful features but also can integrate smoothly into your existing workflow and help improve productivity at every level. 

Build automated workflows, and don’t let repetitive tasks build your day.


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