Automate user access controls, Efficiently Manage the Entire User Access Management system and ensure security at scale
Zenphi empowers Google Workspace admins to seamlessly configure roles and permissions tailored to specific organizational structures. Using Zenphi to build RBAC workflows, you can easily define access levels based on various criteria such as department, job function, or seniority, ensuring that every user has the right access to the right resources. This automated setup not only secures your data but also streamlines the user access management process, reducing the risk of human error and ensuring consistent enforcement of access policies.
In dynamic business environments, certain operations or data access may require additional scrutiny. Use Zenphi to configure on-demand access approval workflows in minutes and enable your organization to implement an extra layer of security, all along freeing IT department from lengthy manual approvals. Build fully customizable approval chains and conditions, ensuring that all access is granted appropriately and securely, with full traceability.
Zenphi simplifies the user lifecycle management from start to finish. Use Zenhi templates to easily build Google Workspace user provisioning and deprovisioning workflows, ensuring the entire process runs in real-time, and employees are onboarded and offboarded ith maximum security. By automating user access management processes with Zenphi, you ensure that new hires receive immediate access to necessary tools and resources, while departing employees have their access revoked promptly, safeguarding your organizational data and reducing administrative overhead.
Maintaining compliance with industry regulations, for ISO 27001 certification and internal policies is paramount for most medium and large organizations now. Zenphi helps by providing comprehensive logs and audit trails that record all user activity and changes in access permissions. These detailed reports are crucial for audits and compliance management, offering clear visibility into who accessed what, when, and under what authority, thus supporting stringent compliance standards and helping organizations stay accountable and secure.
You can also easily perform all other sorts of automated audits using Zenphi: file sharing audits, Google drive audits, if somebody changes file permissions, forward emails and more.
Zenphi allows you to easily and securely optimize costs associated with Google Workspace by conducting regular audits of inactive users. Using Zenphi, you can build a workflow that identifies accounts that have not been used for a predetermined period and automates the process of extracting their data. This data is then securely archived to designated Google Drives, ensuring that valuable information is retained while unnecessary user licenses can be safely decommissioned. This proactive approach not only helps in reducing wasteful spending on unused accounts but also streamlines your Google Workspace environment, making it more efficient and cost-effective.
Automate extra-domain sharing activities and build a workflow that would notify users who breached your data security policies and assign them a task of taking action.
When a user configures an out-of-domain email forwarding rule, automatically take actions (delete the forwarding, notify the IT, log the event, etc.). Turn forwarding off and on automatically for a specific user or a group.
Automatically audit shared drives with no members within your Google Workspace and solve the problem of so called zombie drives once and for all through a very simple automated workflow.
Monitor users with out 2SV enabled. Create weekly reports of users without 2SV enabled, automatically share with the Security Team, notify the user's manager and request the user to activate 2SV.
Get real-time, event-driven visibility into shadow IT risk by monitoring and reacting to events like logging into a third-party application by an employee. Enable policy-based enforcement without writing a single line of code.
Automate inbox delegation and get full visibility into who has access to what delegated inboxes.
Lock-in Chromebooks to specific users to avoid misuse. When a locked-on Chromebook is returned for maintenance/repair, swap the lock-in.
Extract data from your HRIS system and create user accounts, provide access to assets based on their role and department. When a user departs, automatically revoke access to Google Workspace and third-party tools like Slack to ensure your company's data integrity.
Drive file search, view and adjust permissions of any file or folder in the company.
Thanks to Zenphi, our compliance and data security protocols have improved by 100%. We are also saving now up to 40-50 hours per workflow, completely eliminating the need for manual file sharing audits.
Zenphi simplifies Google Workspace user lifestyle management tasks effortlessly. With its help, I successfully automated our new hire process, ensuring smooth communication and data management throughout the onboarding journey.
Zenphi supports our IT operations, including user lifecycle management, very efficiently. We value its flexibility and adaptability to our needs. I would say that with Zenphi, as long as you know what you want, then you can create any workflow that suits your needs.
Book a call today and let one of our experts guide you through the platform, tailored to your specific needs.
