Unlock the power of seamless, automated management for Google Workspace. Streamline your admin tasks, enhance efficiency, and focus on what truly matters with our Google Admin Tool.
Managing Google Workspace services across an organization involves a complex web of tasks — from user access control to user lifecycle management to automating security and compliance . Traditional approaches struggle to keep pace with the dynamic needs of modern businesses, where agility and data integrity are paramount.
Enter Zenphi, Google Workspace automation tool, designed to change the way businesses manage their Google Workspace administration. Our solution for Google admins brings the power of automation to Google Workspace, transforming a once cumbersome process into a streamlined, error-free operation. By automating routine tasks such as account creation, external file sharing audits, ‘zombie’ drives management, users achieving and deletion, permission settings, revoking access to Google drives , Google Workspace mobile device management and security protocols, our Google Administrator tool not only saves valuable time but also enhances the overall security and efficiency of your digital workspace.
Our Google Administrator tool ensures that user access rights are accurately aligned with their roles and responsibilities, enhances security protocols, and maintains compliance with regulatory standards. This not only boosts operational efficiency but also allows IT teams to focus on strategic initiatives rather than routine administrative tasks, driving overall business growth and agility.
Hit a 15% reduction in expenditures associated with acquiring new user licenses by implementing an automation flow for handling inactive accounts.
Automate extra-domain sharing activities and build a workflow that would notify users who breached your data security policies and assign them a task of taking action.
Automatically audit shared drives with no members within your Google Workspace and solve the problem of so called zombie drives once and for all through a very simple automated workflow.
When a user configures an out-of-domain email forwarding rule, automatically take actions (delete the forwarding, notify the IT, log the event, etc.). Turn forwarding off and on automatically for a specific user or a group.
Audit and remove files shared externally by a departing employee. Automatically audit and notify users who have accessed the files shared by a suspended user.
Monitor users with out 2SV enabled. Create weekly reports of users without 2SV enabled, automatically share with the Security Team, notify the user's manager and request the user to activate 2SV.
Automatically audit inactive users, export departed users' Google Vault data to Cloud Storage, and delete unused accounts to free up licenses. Generate daily reports on your Free License pool to stay on top of availability and reduce unnecessary costs.
Get real-time, event-driven visibility into shadow IT risk by monitoring and reacting to events like logging into a third-party application by an employee. Enable policy-based enforcement without writing a single line of code.
Automate inbox delegation and get full visibility into who has access to what delegated inboxes.
Need to find and remove a malicious file across 10,000 shared drives? Generate a report of all users with the title “General Manager”? Monitor accounts recently granted Admin privileges? With Zenphi, you can search, report, and take action across your entire Google Workspace environment—with just one click.
Automate actions around Jira issues from specific projects or dates, create Trello cards from Form submissions, create, update and delete Asana project based on triggers in Google Workspace (like incoming mail in Gmail).
Streamline your user provisioning, deprovisioning and group creation while using Google Workspace and Entra ID (former Azure AD) for identity management
Lock-in Chromebooks to specific users to avoid misuse. When a locked-on Chromebook is returned for maintenance/repair, swap the lock-in.
Extract data from your HRIS system and create user accounts, provide access to assets based on their role and department and more — all within set-and-forget flows. When a user departs, automatically revoke access to Google Workspace and third-party tools like Slack to ensure your company's data integrity.
Streamline most routine Google Workspace operations: from centralized email signature updates to archiving users, Gmail management, Google Groups management, onboarding users in bulk (over 2000) and more.
Thanks to Zenphi, our compliance and data security protocols have improved by 100%. We are also saving now up to 40-50 hours per workflow, completely eliminating the need for manual file sharing audits.
Zenphi simplifies Google Workspace user lifestyle management tasks effortlessly. With its help, I successfully automated our new hire process, ensuring smooth communication and data management throughout the onboarding journey.
Zenphi supports our IT operations, including user lifecycle management, very efficiently. We value its flexibility and adaptability to our needs. I would say that with Zenphi, as long as you know what you want, then you can create any workflow that suits your needs.
Yes, Zenphi is fully compatible with all Google Workspace applications, including Gmail, Drive, Calendar, Sheets, and more. We ensure seamless integration to automate your admin tasks effectively.
We offer a variety of pricing plans to fit businesses of all sizes and needs. From basic to premium packages, our pricing is designed to be transparent and scalable. For detailed pricing information, please visit our pricing page or contact our sales team. Learn more on our pricing page.
Zenphi enhance security by enforcing consistent access controls, automating security protocols like 2-Step Verification and providing real-time monitoring for any unusual activity. This proactive approach significantly mitigates potential security risks.
To put it simply, GAM and Zenphi serve different purposes. GAM excels at executing bulk actions—like provisioning 2,000 user accounts at once. However, if that account provisioning is just one step in a broader process, such as employee onboarding, GAM falls short. After the bulk action is complete, you still need to manually initiate the next step.
Zenphi, on the other hand, is built for complete, end-to-end automation. It allows you to design workflows that incorporate every task in the process—from account provisioning to assigning resources, sending welcome emails, setting folder permissions, and more. Once the workflow is triggered, Zenphi handles everything automatically, with no further input required—ensuring consistency, speed, and zero dropped steps. [Learn More]
Yes, Zenphi enables complete ownership and customization of automation processes on par with building them from scratch. It provides comprehensive control over workflow design, allowing users to meticulously tailor each step to their exact requirements, ensuring that the automation perfectly aligns with their operational needs.
Getting started with our Google Admin tool is quick and easy. Once you sign up, you can immediately begin automating your Google Workspace management tasks using Google Admin tasks templates or building workflows from scratch. We also offer tutorials in Zenphi Users Community for Google admins and support to help you set up your first automation flows smoothly.
