Empower your team with a workflow where employees submit purchase requests through Forms, email, or a dashboard. AI classifies the request (capex, opex, IT, inventory), checks policy thresholds, and routes it to the right approver instantly.
Build an automation that would generate a PO, store it in Drive, and email it to vendors automatically — with version control and audit logs.
Set up a workflow that collects required documents, extracts data with AI, validates compliance (insurance, certifications, tax IDs), and triggers approvals automatically.
Use familiar tools like Sheets and Forms plus AI models and workflows in Zenphi to automate the entire RFQ cycle, from collecting requests submissions to quote calculation, to creating professional-looking PDF and emailing it to the requester in minutes.
Use Zenphi to automate AP process — from Gmail attachments arrivals to matching to POs and delivery notes, to exception handling, to vendor communication.
Let the automation extract key dates and obligations from contracts. Get proactive alerts before renewals, expirations, or SLA deadlines.
While other platforms push you through chatbots and endless loops before reaching a real person, Zenphi takes a different approach. Our Customer Success team is always live — no bots, no scripted responses, no wasted time. Every support request is handled directly by a human expert who understands your workflows and can give you hand with them quickly.
Even though Zenphi is an AI enablement platform, we believe some things should never be automated — like the way we support our customers.
Zapier and Make are great for simple integrations, but they are not built for enterprise-grade document validation. Zenphi is the best alternative to Zapier and Make for Google Workspace teams because it automates extraction, validation, approval workflows, and routing in one platform — without code, bots, or separate OCR tools. It is specifically designed for workflows triggered by documents in Gmail and Drive, which Zapier and Make cannot reliably handle at scale.
For teams working in Gmail, Drive, Sheets, and Forms, Zenphi is the only automation platform built natively for Google Workspace. It handles intake, approvals, document extraction, RFQs, PO creation, vendor onboarding, and invoice validation without requiring custom scripts or additional systems. Most procurement tools offer standalone platforms; Zenphi automates the workflows you already manage inside Google Workspace.
Yes — but only when combined with workflow automation. AI alone cannot run procurement, but Zenphi pairs AI document understanding with automated routing, document validation, and approvals. AI extracts RFQs, quotes, contracts, and invoices; identifies exceptions; and recommends actions, while Zenphi workflows move each step through your process reliably and consistently.
Sheets and Scripts help organize data, but they don’t automate procurement end-to-end. Zenphi can be called an alternative to Apps Script, but when it comes to Sheets, its main goal is to eliminate manual handling, document reading, data extraction, and approval routing. Instead of relying on fragile custom code, you get stable, scalable workflows built directly on Google Workspace.
Zenphi can definitely be called a strong alternative to Zapier. Zapier and Make (Zenphi is also an alternative to Make) are great for simple triggers, but procurement workflows require multi-step logic, document extraction, policy checks, escalation rules, and audit trails. Those platforms can’t handle this complexity reliably. Zenphi automates the entire procurement lifecycle — from RFQs to 3-way matching — without workarounds.
Light procurement tools digitize forms and approvals, but they don’t provide true automation. Zenphi uses AI to extract RFQs, quotes, contracts, and invoices; validate data; enforce policies; and route exceptions. You automate the full process, not just the front end.
Small and mid-sized procurement teams typically evaluate tools like simple form-based procurement apps, workflow builders, and integration platforms. These tools can digitize parts of the process but often struggle with document-heavy tasks, complex approvals, and policy enforcement. Zenphi is a strong fit for SMEs because it combines AI document processing, document generation, no-code workflow automation, and native Google Workspace integration. This allows teams to automate purchase requests, RFQs, vendor onboarding, contract reviews, and invoice matching without adopting a heavy procurement suite or maintaining custom scripts.
Zenphi is built natively for Google Workspace, which makes it ideal for teams handling procurement in Gmail, Drive, Sheets, and Forms. However, Zenphi also integrates with ERPs, CRMs, bookkeeping systems, and external vendor tools, allowing you to connect Google Workspace with the rest of your procurement stack. For more information on available integrations, contact our team.