Empower your team with a workflow where employees submit purchase requests through Forms, email, or a dashboard. AI classifies the request (capex, opex, IT, inventory), checks policy thresholds, and routes it to the right approver instantly.
Build an automation that would generate a PO, store it in Drive, and email it to vendors automatically — with version control and audit logs.
Set up a workflow that collects required documents, extracts data with AI, validates compliance (insurance, certifications, tax IDs), and triggers approvals automatically.
Use familiar tools like Sheets and Forms plus AI models and workflows in Zenphi to automate the entire RFQ cycle, from collecting requests submissions to quote calculation, to creating professional-looking PDF and emailing it to the requester in minutes.
Use Zenphi to automate AP process — from Gmail attachments arrivals to matching to POs and delivery notes, to exception handling, to vendor communication.
Let the automation extract key dates and obligations from contracts. Get proactive alerts before renewals, expirations, or SLA deadlines.
While other platforms push you through chatbots and endless loops before reaching a real person, Zenphi takes a different approach. Our Customer Success team is always live — no bots, no scripted responses, no wasted time. Every support request is handled directly by a human expert who understands your workflows and can give you hand with them quickly.
Even though Zenphi is an AI enablement platform, we believe some things should never be automated — like the way we support our customers.
Zenphi can automate your entire procurement process if you don’t use a system today, or it can sit alongside your existing tools to automate intake, routing, document extraction, vendor onboarding, RFQs, and approvals. You keep the systems that work — Zenphi automates the work around them.
But when it comes to embedding AI into your workflows, Zenphi doesn’t lock you in. You can connect to the AI models you trust — Gemini, OpenAI and more — and decide where and how they’re used (e.g., classifying risks, summarizing logs, or drafting notifications).
Procurement suites are powerful but often expensive, complex, and slow to implement. Zenphi gives you enterprise-grade automation — document AI, routing, compliance, audit logs — without the heavy configuration or per-seat licensing. Most teams see value within days, not months.
ZAIA (Zenphi AI Assistant) is your AI Workflow Builder. You can describe safety or training process in your native language — like “log incident reports from the field, escalate high-risk ones, and notify supervisors” — and ZAIA will generate the automation for you instantly. It saves hours of setup time and helps non-technical teams build flows confidently.
Sheets and Scripts help organize data, but they don’t automate procurement end-to-end. Zenphi can be called an alternative to Apps Script, but when it comes to Sheets, its main goal is to eliminate manual handling, document reading, data extraction, and approval routing. Instead of relying on fragile custom code, you get stable, scalable workflows built directly on Google Workspace.
Zenphi can definitely be called a strong alternative to Zapier. Zapier and Make (Zenphi is also an alternative to Make) are great for simple triggers, but procurement workflows require multi-step logic, document extraction, policy checks, escalation rules, and audit trails. Those platforms can’t handle this complexity reliably. Zenphi automates the entire procurement lifecycle — from RFQs to 3-way matching — without workarounds.
Light procurement tools digitize forms and approvals, but they don’t provide true automation. Zenphi uses AI to extract RFQs, quotes, contracts, and invoices; validate data; enforce policies; and route exceptions. You automate the full process, not just the front end.
Yes. Zenphi uses AI to read and extract information from emails, PDFs, spreadsheets, and scanned documents. It can understand line items, totals, dates, supplier details, terms, and other key fields, then validate the information and route it into your workflows.
Zenphi is built natively for Google Workspace, which makes it ideal for teams handling procurement in Gmail, Drive, Sheets, and Forms. However, Zenphi also integrates with ERPs, CRMs, bookkeeping systems, and external vendor tools, allowing you to connect Google Workspace with the rest of your procurement stack. For more information on available integrations, contact our team.