Until recently, the only option for Google Workspace users to automate their workflows has been with Apps Script, which creates serious limitations for some businesses as it requires programming skills to create and maintain the code. A great fit for automating more complex processes, Apps Script automations can be incredibly time and cost intensive to maintain and adapt to your ever-changing business environment, if used to automate all your business’ Google workflows.
An extremely powerful and easy to use no-code Google Workspace workflow automation platform, Zenphi empowers all Google Workspace users to automate their own processes. Built on Google, for Google, Zenphi runs on the Google Cloud, providing peace of mind that your data is treated with the same care for security and privacy as your Google Workspace data.
What is Zenphi?
Zenphi is a no-code process automation tool built specifically for Google Workspace, empowering IT teams and business users to automate any process without writing a single line of code. From simple workflows to your most complex processes that take months or even years to run completely across multiple departments, zenphi can help you to automate it.
Equipped with advanced features like State Machine, Parallel, Branches, Task Form and Conditional Switch, Zenphi enables you to create solutions as sophisticated as you need them to be. And, aside from Zenphi’s extensive integration with Google Workspace, its native integration with systems like Salesforce, HubSpot, Jira, Twilio, DocuSign and many more, opens the door to easily communicate with multiple systems as part of your unique automated process, with no Apps Script or code required.
Here are the five basic concepts of zenphi’s no-code automation to familiarize yourself with:
1. Flow
Everything in Zenphi revolves around Flows. To automate this process, you create a Flow that starts with a Trigger (for example, a Google Form submission, or an incoming email in your Gmail mailbox; triggers can be also manual and align with a day of a week or a date).
- Easily automate your Workflow on Google Workspace.
2. Trigger
Each Trigger in Zenphi may have metadata that translates into Start Parameters for the Flow. For example, if your Google Form captures First Name, Last Name, and Date of Birth, those values are passed to the Flow as Start Parameters. Please note that the type of Trigger you choose determines which Start Parameters you can use in a Flow.
A selection of Triggers available in zenphi.
3. Action/Step
Actions or Steps are the building blocks of your Flow. Each Action can perform one of the following tasks:
Interact with another system or person, e.g. add a row to Sheets, post a message to Slack, send an email, or assign a task to a person
Evaluate a condition, e.g. if condition, switch based on a certain value, state machine, loop until
Perform an operation, e.g. format a date or a number, convert a number, get the current date and time, multiply/add/subtract/divide numbers
Auditing and debugging, e.g. log to history.
To add an Action to your process, simply drag, drop and configure it. Read more on Flows, Triggers and Actions in Zenphi's Documentation
