automated hr system

Transform People Management: Save Time and Enhance Accuracy

AI-Powered HR Workflow Automation—Seamlessly Integrated with Google Workspace.

Automated AI-Driven HR System Within Google Workspace

Time Saving Up To

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With intelligent data extraction, workflow optimization and other AI-powered capabilities, Zenphi helps HR teams save up to 75% of time spent on manual tasks. If an HR member spends 20 hours a week on admin work, Zenphi can cut that by 8-12 hours—freeing them for more strategic initiatives.

Zenphi reduces operational costs by 25% by automating repetitive tasks, minimizing errors, and optimizing resource allocation. AI-powered workflows eliminate manual data entry, speed up approvals, and reduce overhead—allowing teams to focus on high-value work without the need for additional staff or software.

Operational Costs Cut By

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Error Reduction By

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Automation of HR processes with Zenphi improves data integrity and security as it reduces human error and enhances control over sensitive information.

Streamline HR Processes Within Google Workspace

Harness the full potential of Google Workspace workflows with Zenphi, transforming your people management team’s productivity and efficiency. Google Workspace apps like Forms, Sheets, and Docs offer powerful, secure, and budget-friendly solutions that can support the automation of all your HR tasks. Our easy-to-use, intuitive platform empowers non-technical users to build custom automations and streamline human resources operations within familiar and safe environment.

Enable AI in HR Operations

Integrating AI into HR processes doesn’t have to be complex or disruptive. Zenphi enables AI workflow automation, allowing businesses to enhance their human resources workflows while keeping existing operations intact.

Zenphi also supports HR teams with AI Workflow Builder — an automation assistant that transforms plain-language instructions into operational HR workflows in minutes. Simply describe your process—whether it’s “validate submitted resumes, route top candidates for review, and send rejection emails”—and ZAIA auto-generates the workflow framework.

WHAT YOUR PEERS SAY

100% of companies using Zenphi for automating at least one process report a significant cost reduction and higher job satisfaction within the team

Fast, Cost-Effective End-to-End Automation for Your HR Processes

Just a few examples of the workflows you can automate entirely using Zenphi, leaving more time for your team to focus on people rather than processes.

Employee Onboarding & Offboarding

Automate the entire employee lifecycle—from creating accounts and granting system access to scheduling first-day tasks and email communication. When offboarding, instantly revoke access, reassign files, and notify relevant teams—ensuring compliance and security.

AI-Driven

Employee Satisfaction Survey Analysis

Automatically collect survey responses from employees, categorize feedback using AI sentiment analysis, and generate actionable insights. Trigger follow-up actions based on responses, such as scheduling a call or sending an email.

Leave Requests Approvals

Automate leave request approvals effortlessly with Zenphi. Employees can submit requests seamlessly, while the system automatically routes them for approval, notifies relevant stakeholders, and—once approved—schedules out-of-office emails on their behalf, ensuring smooth communication and workflow continuity.

AI-Driven

AI-Driven Performance Review

Aggregate performance feedback, track key metrics, generate structured review reports for managers and email them to relevant stakeholders — all in one smooth uninterrupted AI-powered workflow.

AI-Driven

CV Screening & Recruiting

Harness AI for smarter candidate sourcing. Instead of manually reviewing CVs and drafting emails, automate the entire process in just six simple steps—saving time and streamlining recruitment.

AI-Driven

HR Document Processing

Extract, validate, and categorize information from employment contracts, tax forms, and policy acknowledgments for seamless record-keeping. Automate document categorization and storage, as well as email communication and follow ups regarding missing papers.

Why Customers Love Us

Real Companies, Real Results: See How Businesses Are Unlocking Efficiency and Driving Growth with AI-Powered Process Automation

Kevin Vacanti

Advanced IT Support Specialist, Purple Wave

Zenphi simplifies Google Workspace user lifestyle management tasks effortlessly. With its help, I successfully automated our new hire process, ensuring smooth communication and data management throughout the onboarding journey.

Sabapathy Sasitharan

IT Support Specialist, SOCAR Malaysia

Zenphi supports our operations. We value its flexibility and adaptability to our needs. I would say that with Zenphi, as long as you know what you want, then you can create any workflow that suits your needs.

Josh Cohen

President, Tavezio

Zenphi’s AI-powered document processing has completely transformed our workflow. What used to take hours now happens in minutes, with zero manual effort. The accuracy and speed of Zenphi’s AI models are impressive.

Matt Kaufman

Director at Camp Ramaquois

Zenphi's team is incredible! Customer support went out of their way to show us how Zenphi can save us dozens of hours, worked so hard to understand our use case and developed a flow for us that fits our needs 100%

Empower Your Team with Zenphi’s AI-Powered Process Automation Capabilities

Zenphi combines powerful automation features with an intuitive, no-code experience—helping your team automate smarter, work faster, and scale effortlessly. Book a call with a Zenphi expert to see how automation can transform your HR workflows!

book a call with automation expert

We’re with you, every step of the way

Our dedicated Customer Success team and network of implementation partners ensure you’re never alone when it comes to understanding how to make the most of your opportunities.

Zenphi In Action: A Glimpse into A-Powered HR Workflow Automation

Discover how businesses are leveraging AI-powered automation with Zenphi to streamline HR operations, cut costs, and enhance efficiency.

HR Automation Guide

What human resources are eligible for automation the most

Learn More

AI In Recruitment

A simple tutorial on how to harness an AI-driven candidate sourcing

Learn More

Approve Leave Requests

A simple flow that allows to streamline leave requests approvals

Learn More

FAQ

What HR processes can Zenphi automate within Google Workspace?

Zenphi can automate a variety of HR processes, including employee onboarding and offboarding, leave request management, reimbursement approvals, and performance plan tracking and so many more —all seamlessly within Google Workspace applications like Forms, Sheets, and Docs.

Is Zenphi suitable for companies of all sizes?

Absolutely! Zenphi is scalable and flexible, making it an ideal choice for small businesses, medium-sized enterprises, and large corporations alike. Its capability to handle varying volumes of HR tasks makes it suitable for any organization.

How does Zenphi help with employee onboarding?

Zenphi streamlines the onboarding process by automating task assignments, document management, and workflow coordination. This ensures that new hires have a smooth and engaging start, reducing manual entry and potential errors.

How long will it take to automate our HR processes with Zenphi?

You can complete your HR processes automation project with Zenphi within just a week! This rapid deployment is incredibly fast compared to other solutions, allowing you to quickly see improvements in efficiency and cost savings across your HR operations. Our user-friendly interface and personalized Customer Success managers make it possible to streamline your workflows promptly and effectively.

Can Zenphi integrate with other tools we use?

Yes, Zenphi is designed to integrate smoothly with various third-party applications and services, enhancing your existing HR technology stack and ensuring a unified workflow across all your tools.

How does Zenphi ensure the security of our data?

Zenphi facilitates the automation process, ensuring your data remains within your Google Workspace environment for utmost security and control. Learn more about Zenphi’s data security policy.

What makes Zenphi a top AI enabler for HR automation?

Zenphi unlocks AI-powered HR workflows without complexity. Whether it’s CV screening, onboarding, leave approvals, or performance reviews, you can design full-fledged, multi-step workflows with AI enhancements—no coding or complex setups. Built natively for Google Workspace, Zenphi lets HR teams stay in familiar tools while embedding AI where it truly matters—streamlining operations quickly and securely

How does ZAIA simplify building HR workflows?

ZAIA, Zenphi’s AI Workflow Builder, transforms plain-language instructions into operational HR workflows in minutes. Simply describe your process—whether it’s “validate submitted resumes, route top candidates for review, and send rejection emails”—and ZAIA auto-generates the workflow framework. You can then fine-tune the steps, add human approvals, and go live—all without writing code.