From processing form submissions to routing approvals and updating records, Zenphi transforms Google Forms into a powerful workflow engine. Operations teams can automatically organize responses, trigger document generation, or send instant email confirmations, while Google Admins can monitor usage, manage permissions, and ensure compliance across all forms.
Automate access requests to systems, shared drives, or tools via Google Forms — automatically routing them for manager approval, provisioning access through Google Admin, and logging the action for compliance.
Build a workflow that automatically creates user records, assigns folders, and sends onboarding emails when a Form is submitted.
Build a workflow where submitted forms automatically trigger multi-step approval workflows and update financial tracking sheets.
Leave request forms can automatically trigger multi-level approvals, update shared calendars, and notify employees of outcomes — all without manual HR involvement.
Add an AI Model to your workflow to analyze weekly support tickets submitted via Forms, identify recurring issues, and automatically generate reports or updates internal documentation based on frequently asked questions.
Build an automation that goes like this: when a prospect submits an appointment request form, a workflow would check the time they selected, searches your team’s Google Calendars for availability, and automatically create a meeting invite with the right representative.
While other platforms push you through chatbots and endless loops before reaching a real person, Zenphi takes a different approach. Our Customer Success team is always live — no bots, no scripted responses, no wasted time. Every support request is handled directly by a human expert who understands your workflows and can give you hand with them quickly.
Even though Zenphi is an AI enablement platform, we believe some things should never be automated — like the way we support our customers.
Thanks to Zenphi, our compliance and data security protocols have improved by 100%. We are also saving now up to 40-50 hours per workflow, completely eliminating the need for manual file sharing audits.
With Zenphi, most of our team members don't even have a learning curve — as they keep using Gmail, as always. Not even knowing that there's a powerful automation running behind the scenes, that saves then dozens of hours of work.
Previously we were forced to outsource our workflow of Invoice verification and processing overseas. But with Zenphi, we were not only able to bring it back in-house, we also reduced our costs and decreased our processing time significantly.
Zenphi simplifies Google Workspace user lifestyle management tasks effortlessly. With its help, I successfully automated our new hire process, ensuring smooth communication and data management throughout the onboarding journey.
Zenphi supports our IT operations, including user lifecycle management, very efficiently. We value its flexibility and adaptability to our needs. I would say that with Zenphi, as long as you know what you want, then you can create any workflow that suits your needs.
Hot sure if Zenphi is a good fit for you? Check out our 5 min tutorials on automating multiple processes based on Google Forms.
Google Flow and built-in automations can trigger basic actions, like sending an email or writing a row in Sheets when a Form is submitted. Zenphi goes several steps further — turning each submission into a complete workflow that can include multi-step approvals, document generation, conditional routing, and integrations across Gmail, Drive, Sheets, HRIS, or CRM systems. It’s built for teams that need more than simple triggers — teams that want connected, auditable, and intelligent processes across Google Workspace.
Absolutely. When a Google Form is submitted, Zenphi can automatically update employee or customer records in your HRIS or CRM, trigger approvals, and sync any related documents in Drive — keeping all your data consistent across platforms Book a call with us to learn more
Tools like Formstack focus on building and managing forms, but they rely on external integrations or manual setup for complex automation. Zenphi, on the other hand, uses Google Forms as a natural trigger inside Workspace, instantly connecting your submissions with Gmail, Sheets, Drive, and external systems. That means you can go from a submitted form to a complete approval, record update, or document generation process — automatically.
Zapier is great for simple, one-to-one automations. But when you want to automate end-to-end workflows — like onboarding, access approvals, or multi-level routing — you quickly hit limits. Zenphi was built specifically for Google Workspace and offers deeper, native integrations. You can handle Admin-level automations (like access management or Drive visibility), include conditional logic, AI-powered data processing, and trigger cross-app workflows — all while staying inside one secure platform with flat, usage-based pricing instead of per-seat fees.
Also, if you need a HIPAA-compliant Zapier alternative for your Google Forms workflows, Zenphi is the best possibke choice.
