From onboarding new students to managing devices and collecting feedback — schools have multiple workflows to manage. Learn how to face the most common challenges and make them go away using automation.
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Schools are constantly juggling a variety of workflows, from onboarding new students to managing devices , collecting students feedback, getting field trip approvals, assigning substitution teachers, ensuring data security — on and on it goes. These processes, while essential, are often time-consuming and prone to human error — especially for schools with limited IT resources. But there’s a solution: automation.
In this post, we’ll explore three of the most common workflow challenges schools face and show you how automation can simplify and streamline these processes, saving time and reducing stress for staff and educators.
Challenge 1: Inefficient Student and Staff Onboarding/Offboarding
- Automatically create accounts and assign roles when new users are added to a database.
- Revoke access and archive important data as soon as someone leaves the school.
- Trigger welcome emails with important information for new staff or students.
- Create automatically follow-up emails if action is taken/not taken within th first email sequence.
The #1 Google workspace automation Tool for Schools
Zenphi has helped multiple schools with education workflow automation . Contact our team to learn about our special offers for educational institutions and set up a call with your peers who’re eager to share their experience with Zenphi.
Challenge 2: Managing Shared Devices Like Chromebooks
- Lock devices to specific users to prevent unauthorized access or swapping between students.
- Reset devices at the end of each term or session to ensure compliance and data security.
- Track device usage and send alerts for lost or misplaced devices, reducing loss rates.
Challenge 3: Communication Bottlenecks
- Automatically send weekly progress reports to parents.
- Notify substitute teachers of assignments and updates in real time.
- Automate reminders for parent-teacher meetings, permission slips, and event updates.
Free First Workflow automation for schools
Zenphi has already helped to build thousands of workflow automations for schools , implementing best practices globally. Contact our support team to get a guided setup for a workflow of your choice for free!
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