A 5 min tutorial on how to use AI to analyze Google Form responses automatically for customer feedback collection, students feedback collection, events registration and more.
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Why Analyze Google Form Responses With AI?
Google Forms is a go-to tool for creating surveys, quizzes, and forms, but analyzing the responses can often feel overwhelming, especially when dealing with large datasets. Whether you’re collecting customer feedback, running employee satisfaction surveys, or gathering data for academic research, the key to unlocking valuable insights lies in your ability to analyze Google Form responses efficiently.
That’s where automation and AI come in. In this blog post, we’ll explore how to streamline the process of analyzing Google Forms responses using Zenphi, a no-code automation platform. You’ll also discover a variety of use cases where this automation can save time, improve accuracy, and deliver actionable insights
Use Cases For Google Form Responses Analysis With AI
- Customer Feedback Analysis: Quickly identify trends, sentiment, and actionable suggestions from feedback forms.
- HR Surveys: Analyze employee satisfaction surveys to gauge morale and pinpoint areas for improvement.
- Event Registrations: Segment attendees by preferences, track responses, and automate follow-ups.
- Student Feedback Analysis: Evaluate student feedback on courses or programs to enhance the learning experience.
- Teacher Evaluations: Gather and analyze data to assess teaching performance and support professional development.
How To Analyse Google Form Responses Automatically Using Zenphi
Let’s see how you can effortlessly analyze Google Forms responses to uncover meaningful insights in minutes by using Zenphi, the #1 tool for AI-powered Google Forms automation.
Set Up Your Zenphi Account
To begin, you’ll need to set up a Zenphi account if you haven’t already. You can create a free account here. Next, choose a trigger for your workflow (when do you nee it to kick off).
Step 1: Capture Google Form Responses
First, you need to capture responses from Google Forms. Zenphi automatically triggers when a new response is submitted. To do this, use the Google Form Response trigger. This ensures that your flow starts as soon as someone submits a form, keeping everything automated and up-to-date.
Step 2: Generate a Document from Responses
Next, you’ll need to add the submitted answers to a Google Doc template. This makes it easier for AI to analyze.
In Zenphi, use the “Create Document from Template” action. Placeholders in your template will dynamically pull in the user’s responses. Don’t forget to enable the document (PDF) generation option — this ensures you get a downloadable version of the document for later use.
The #1 AI-Powered Google Forms Automation Tool
Zenphi is the only AI-powered Google Workflow automation solution that allows you to build any type of Google Forms automations, Google Sheets automations, automate Google drive management. Book a call to learn more.
Step 3: Analyze Responses with AI
Now, it’s time to add AI into the mix. Zenphi offers an “Execute Gemini Generative AI” action, which allows you to analyze the content of the generated PDF document. You can specify exactly how the AI should summarize the responses — for example, focusing on specific aspects like a low rating or key feedback points. Customize your AI prompt to create summaries that highlight the most important details, saving you from manual review.
Step 4: Organize Responses in Google Sheets
To keep track of all the responses and summaries, set up a Google Sheet where Zenphi will store each user’s document and AI-generated summary using the “Add Row” action. This makes it easy to review all responses in one place. The document and summary will automatically be added to your sheet, ensuring you never miss anything.
Step 5: Test and Publish Your Flow
Once you’ve set up your flow, save and publish it. When you publish your flow, it will automatically trigger whenever a new response is submitted to your Google Form. Zenphi will then generate the analysis, summarize the response, and add everything to your Google Sheet. If needed, you can dive deeper into the full response documents. This automated process saves you hours of manual work and gives you instant insights into your data.
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