In healthcare, maintaining HIPAA compliance is paramount. Automation platforms play a crucial role in achieving these goals. This article explores top HIPAA-compliant automation platforms suitable for healthcare organizations in 2025.
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Navigating HIPAA Compliance Challenges in Healthcare
Healthcare organizations are under increasing pressure to ensure the confidentiality, integrity, and availability of Protected Health Information (PHI). While policies and procedures are essential, the execution of these policies often falters due to:
- Manual Processes: Reliance on human intervention for tasks like patient onboarding, access management, and incident reporting increases the risk of errors.
- Resource Constraints: Many healthcare IT teams operate with limited budgets and personnel, making it challenging to maintain compliance.
- Complexity of Regulations: The evolving nature of HIPAA regulations requires continuous monitoring and adaptation, which can be overwhelming without the right tools.
Automation emerges as a solution to these challenges, offering consistency, efficiency, and scalability. Read more about Cybersecurity in Healthcare: Preventing Compliance Failures
The #1 HIPAAA Compliant Automation Tool For Companies Using Google Workspace
Zenphi is the leading HIPAA compliant workflow automation solution for companies utilizing Google Workspace in healthcare industry and beyond. Dozens of companies like ABC, West Coast Children Clinic, CIT Clinics and more have enhanced their compliance using Zenphi. Book a call to learn more.
Leading HIPAA-Compliant Automation Platforms For 2025
How We Selected These Platforms
To help healthcare IT leaders make informed decisions, we evaluated automation platforms based on five key criteria:
- HIPAA Compliance & BAA Availability
Every platform listed either explicitly supports HIPAA compliance or provides a Business Associate Agreement (BAA) — a critical requirement for handling Protected Health Information (PHI).
- Process Automation Capabilities for Healthcare
We focused on platforms that support automating high-impact healthcare workflows, such as:
- Patient onboarding
- Access control and offboarding
- Incident and compliance reporting
- Data access governance
- Ease of Use & Time to Value
We considered how quickly IT teams can get started, the level of technical expertise required, and whether the platform supports low-code or no-code automation.
- Scalability
Many healthcare providers, especially in 2025, operate under tight budgets. We looked for platforms that offer flexible, usage-based pricing models and can scale with an organization’s needs — without enterprise-level price tags or implementation costs.
Microsoft Power Automate — Great For Microsoft Users
Power Automate is a cloud-based service that enables workflow automation across various applications and services. It obviously has a robust integration with Microsoft products . This platform is not built specifically for automating healthcare workflows, however it contains an extensive template library that allows to automate most processes relevant to healthcare (like patients onboarding, medical practice intake, access controls, shifts scheduling and more).
- HIPAA Compliance
Microsoft offers a Business Associate Agreement (BAA) for Power Automate, making it suitable for handling PHI when configured correctly.
- Pricing
Microsoft Power Automate pricing starts at $15/user/month; enterprise plans may require additional investment.
ServiceNow — Popular With Enterprize Customers
ServiceNow is a platform offering digital workflows for enterprise operations, including IT, HR, and customer service. It’s widely used by the large businesses worldwide, including big healthcare providers. It has comprehensive workflow capabilities and strong governance and compliance features. On the downside, ServiceNow is an expensive tool: it demands high upfront investments, has complex implementation and high cost of maintenance.
Just like Power Automate, ServiceNow is not a dedicated healthcare automation solution, however, large healthcare organizations choose it for its proven reputation and hihj level of customization.
- HIPAA Compliance
ServiceNow can be configured for HIPAA compliance, and they offer a BAA upon request
- Pricing
ServiceNow offers case-by-case pricing based on the processes a company needs to automate. In general, it’s an enterprize type of pricing. It promises rapid application development and strong process modeling capabilities.
Appian — For Maximun Customization
A low-code automation platform for building enterprise applications rapidly. Like Power Automate from Microsoft and ServiceNow, it is not aimed at speicifically healthcare industry. However, large and medium-sized healthcare companies that embrace the power of low-code and would love to get a fully customizable solution for their process automation, choose Appian, along with the previous two options.
The downsize of this highly capable tool is that it’s quite expensive, especially for organizations that are facing the necessity to count every penny expencting uncertainty and volatility in the future. Also, it requires specialized skills for complex implementations.
- HIPAA Compliance
Appian Cloud is HIPAA-compliant, and they provide a BAA for customers handling PH.
- Pricing
Starts at $75/user/month; enterprise pricing varies
HIPAA-Compliant Automation Platforms with Native Google Workspace Integration
Zenphi — Best In Class For HIPAA Complaint Automation For Healthcare Companies Using Google Workspace
Zenphi is a no-code automation platform built for companies preferring to keep as much as they can in Google Workspace, enabling users to automate Google workflows across Gmail, Drive, Sheets, and more. As a solution built on Google for Google users, it has native integration with all Google Workspace applications. But also — with Microsoft environment (Excel Online, OneDrive, Outlook, SharePoint), as well as with multiple CRM systems like HubSpot, Salesforce, Zoho, bookeeping tools like Quickbooks, project management platforms like Monday.com, ClickUp and Asana, and more. Read more about Zenphi integrations or watch this guide on how to integrate Zenphi with any tool of your choice using HTTP and Webhooks.
Zenphi is not a dedicated solution for healthcare workflow automation. However, its capabilities to build 100% customizable workflows, as well as a wide range of templates for patients intake, onboarding, approval workflows and more, paired with scalable pricing policy and HIPAA compliance, makes it the leading solution for workflow automation in medium-sized healthcare companies using Google Workspace.
In addition, Zenphi functions as a perfect Google Admin tool, offering the most comprehensive library of pre-built Google Admin actions available, enabling IT teams to automate virtually any administrative task — from assigning aliases and creating user groups to resetting passwords, managing Organizational Units, and more.
- HIPAA Compliance
Zenphi is HIPAA-compliant and offers a BAA to customers handling PHI.
- Pricing
Zenphi, unlike all other tools on this list, doesn’t charge per user. Instead, pricing is based on the number of workflows you want to automate — starting from just a single process. This flexible pricing model is ideal for healthcare organizations operating on tight budgets, allowing them to scale automation at their own pace without high upfront investments or unused user licenses.
Keragon — Dedicated Workflow Automation For Healthcare With Standard Processes
An AI-powered platform built for healthcare companies. Allows to connect 300+ applications within a workflow without writing a line of code. Keragon has a pre-built integration with Google Workpace apps (Gmail, Sheets, Forms, Calendar) among others. However, the number of actions they have readily available for Google Workspace admins are limited to
- Get users
- Get roles
- Get user
- Get groups
- Create user
- Update user
- Add user to group
- Get organizational units
- Assign role to user
If you need more actions (for example, do searches for a user with a certain role and assign them a certain level of access), you need to go to Google Documentation and use their API to built automations.
In general, this solution is great when your processes are more or less aligend with their templates and you don’t need any customization. Otherwise, you’ll have to create more workload to your internal IT team.
- HIPAA Compliance
Keragon is HIPAA-compliant and provides a BAA for customers.
- Pricing
Keragon’s pricing is based on usage and features.
Ready to automate compliance? Book a demo today!
If your healthcare organization runs on Google Workspace, Zenphi is the most efficient and secure way to automate compliance-related processes. Book a call with an automation expert to learn about best practices used by our customers in healthcare.
The Right Automation Platform Matters More Than Ever
In a time when healthcare IT teams are under increasing pressure to do more with less, many compnaies are expecting lay-offs, choosing a HIPAA-compliant automation platform that doesn’t charge per user can be a strategic advantage.
Platforms like Zenphi offer scalable, secure workflow automation without locking you into expensive enterprise pricing models.
If your organization runs on Google Workspace, and your processes aren’t cookie-cutter — for example, you use a homegrown scheduling system or need to integrate with tools not widely supported by mainstream platforms — Zenphi is uniquely positioned to support you. With its native Google Workspace integration, flexible pricing, and no-code builder, it gives you the power to automate securely, affordably, and on your terms.
