Discover the best backup solutions for Google Workspace users in 2025 (updated). This comprehensive guide explores top providers, their features, pricing, and user reviews to help you safeguard your critical business data.
Table of Contents
Our selection process
In selecting the top 10 backup solutions for Google Workspace users in 2025, we employed a rigorous evaluation process to ensure the highest quality recommendations. Our selection criteria included not only professional reviews on platforms like Capterra, GetApp, and G2, but also insights from public forums such as Reddit, where user experiences and feedback tend to be more candid and less influenced by marketing efforts. By combining these diverse sources of information, we identified backup solutions that are highly rated for their reliability, features, and customer support. This comprehensive approach ensures that our recommendations are based on genuine user experiences and reflect the real-world performance of these backup solutions.
Top Backup Solutions for Google Workspace- 2025
Spanning Backup
Spanning Backup offers comprehensive backup and recovery solutions for Google Workspace. It provides automatic daily backups and allows for on-demand backups. It supports granular restore options for emails, Drive files, Calendars, Contacts, and Sites.
Pricing: Custom pricing
Reviews: Spanning Backup receives positive feedback for its ease of use and reliability, with users appreciating the straightforward setup and robust features. Read G2 Reviews.
Backupify
Backupify is a leading backup solution that offers automated, continuous backups of Google Workspace data. It provides an easy-to-use interface for restoring data and has robust security features, including SOC 2 Type II compliance.
Pricing: Per user per month/year basis
Reviews: Users highlight Backupify’s efficient customer support and comprehensive data recovery options, though some mention the need for improvements in the user interface. Read G2 Reviews.
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Afi.ai
Afi.ai provides AI-powered backup solutions for Google Workspace. It offers automated backups, ransomware protection, and quick recovery options. Key features include role-based access settings and automated 3x daily backups.
Pricing: $3 per user per month starting from 5 users
Reviews: Afi.ai is praised for its intuitive interface, advanced features, and excellent customer service. Users specifically highlight that it’s great for educational institutions (schools, colleges, etc.) Check Capterra Reviews.
SysCloud
SysCloud offers backup, security, and compliance solutions for Google Workspace. It provides automated daily backups, data encryption, and quick restore options, along with advanced monitoring and alerting features.
Pricing: $4 per user per month or $38 per user per year, with a free 30-day trial
Reviews: Some users switch from SysCloud to Afi.ai, but some do it all the way around. Those who do, appreciate SysCloud’s straighforwrad product structure, pricing and responsive support, though some find the initial setup to be complex. G2 Reviews.
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CloudAlly
CloudAlly provides automated daily backups for Google Workspace, including Gmail, Drive, Calendar, Contacts, and Tasks. It offers quick and easy data recovery options and supports HIPAA and GDPR compliance.
Pricing: Custom pricing
Reviews: CloudAlly receives positive feedback for its reliable backup solutions and excellent customer support, although most reviews focus on other platforms like Dropbox and Salesforce. Check out here Trustpilot Reviews.
Keepit
Keepit provides secure, cloud-to-cloud backup solutions for Google Workspace. It offers automated backups, granular restore options, and robust security features, including end-to-end encryption.
Pricing: Quote by request
Reviews: Users recommend Keepit for its comprehensive features, ease of use, and strong security measures. Go to G2 Reviews on Keepit
CubeBackup
CubeBackup offers secure and automated backup solutions for Google Workspace. It provides both cloud and on-premises backup options and supports granular recovery of emails, Drive files, and other Google Workspace data.
Pricing: $5 per user per year for business; $2 per user per year for education and non-profits
Reviews: CubeBackup is praised for its affordability, reliability, and user-friendly interface, though some users on Reddit mention needing more advanced features. Check out Capterra Reviews, and Reddit discussion here.
Spin.ai
Spin.ai (ex Spinbackup) offers automated daily backups for Google Workspace data, including Gmail, Drive, Calendar, Contacts, and Sites. It also provides cybersecurity features such as ransomware protection and data leak prevention.
Pricing: $3 per user per month
Reviews: Spin.ai receives positive reviews for its comprehensive features and reliable backups, though some users desire better customer support and report the solution to be not that easy to use. All GetApp Reviews.
Druva inSync
Druva , as well as the last app on our list, is a more enterprise-level solution. It provides comprehensive backup and data protection solutions for Google Workspace. It offers automated backups, data encryption, and quick restore options, with advanced analytics and compliance features.
Pricing: $8 per user per month for endpoints; credit-based per TB pricing for data
Reviews: Users highlight Druva’s robust security features and excellent support, but some mention the high cost. Gartner Reviews.
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AvePoint Cloud
AvePoint Cloud Backup provides automated, cloud-to-cloud backup solutions for Google Workspace. It offers unlimited storage, multiple restore options, and advanced security features, with comprehensive reporting and monitoring tools.
Pricing: Quote by request
Reviews: AvePoint is appreciated for its comprehensive backup solutions and excellent customer support, though some users on Reddit find it complex to use. Reddit Discussion.
Why The Need To Backup Data in Google Workspace?
Backing up data in Google Workspace is crucial for several reasons, despite the robust infrastructure and data redundancy that Google offers. Here are the primary reasons:
1. Accidental Deletion
Employees can accidentally delete important emails, files, or calendar events. Without a backup, recovering this data can be challenging and sometimes impossible if the data is permanently deleted from the Trash.
2. Malicious Actions
Disgruntled employees or cyber attackers can intentionally delete or corrupt data. A backup ensures that you can recover data that has been maliciously altered or destroyed.
3. Ransomware and Malware
Ransomware attacks can encrypt your data, rendering it inaccessible. Having a backup allows you to restore your data to a state before the attack, avoiding ransom payments and minimizing downtime.
4. Data Retention Policies
Google Workspace’s retention policies and capabilities might not meet all compliance requirements for every organization. Having an independent backup solution ensures that you can meet specific data retention and compliance needs.
5. Human Error
Beyond accidental deletion, human error can include overwriting files, incorrect data migrations, and improper handling of data. A backup allows you to revert to previous versions or states of your data.
How To Prevent Data Leakage While Doing BackUps Outside Of Google Workspace
Backing up data to a third-party solution can be secure, but it requires careful consideration and implementation of robust security measures to prevent data leaks. Here are some key aspects to consider ensuring that backing up data does not compromise its security:
In-Transit Encryption: Ensure that data is encrypted during transfer between your Google Workspace and the backup provider. Use strong encryption protocols like TLS/SSL.
Access Controls. Implement strong authentication mechanisms, such as multi-factor authentication (MFA), to prevent unauthorized access to backup data. Ensure that only authorized personnel have access to backup data based on their roles and responsibilities.
Automation. Automating access control with Zenphi, the #1 Google Admin tool can significantly enhance data leakage prevention by ensuring that access to sensitive information is managed consistently and securely. Here are several ways automation can help:
1.Consistency and Accuracy
Eliminates Human Error: Automated access control removes the potential for human error, which can occur when manually assigning permissions. Consistent application of policies ensures that no unintended access is granted.
Policy Enforcement: Automation ensures that access control policies are uniformly enforced across the organization, reducing the risk of policy violations.
2. Privileged Access Management (PAM)
Disgruntled employees or cyber attackers can intentionally delete or corrupt data. A backup ensures that you can recover data that has been maliciously altered or destroyed.
Automatic Privilege Escalation and De-escalation: Automation can manage the elevation of privileges when necessary and ensure they are revoked immediately after use, reducing the window of opportunity for data leaks.
Monitoring and Auditing: Automated PAM systems can continuously monitor privileged accounts and provide real-time alerts if suspicious activities are detected.
3. Monitoring and Response
Anomaly Detection: Automated systems can detect unusual access patterns and automatically trigger alerts or actions, such as temporarily revoking access until the activity is investigated.
Automated Incident Response: In case of detected breaches or policy violations, automated systems can initiate predefined incident response protocols to contain and mitigate the impact.
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