10 Best Admin Tools for Managing Google Workspace: A Beginner’s Guide

February 18, 20230 Commentzenphi Use Cases

As a Google Workspace administrator, you are at the forefront of ensuring a seamless and efficient experience for your organization’s users. With access to the latest tools and technologies, you can transform how your team collaborates and communicates. However, to maximize your efficiency, streamline your work processes, and deliver the best user experience to your employees, it’s essential to have the right tools for managing Google Workspace at your disposal. 

In this blog, we aim to shed light on some of the must-have tools that every Google Workspace administrator should be aware of. These tools, from the cutting-edge Admin Console to serverless computing capabilities, have been carefully crafted to solve some of the most pressing challenges organizations face today. So, buckle up and discover the must-have tools every Google Workspace administrator should be using.


The top basic tools for managing Google Workspace


1. Google Workspace Admin Console


The Google Workspace Admin Console is the central hub for managing and configuring your organization’s Google Workspace accounts. It provides an intuitive interface for creating and managing user accounts, setting up and monitoring device management, and configuring security and compliance settings. The console also enables administrators to delegate specific tasks to other team members, add or remove users, manage billing, set up mobile devices, and much more.


Learn more: Google Admin Console


2. Google Mobile Management


Google Mobile Management is a suite of tools that enables administrators to manage mobile devices within their Google Workspace environment. It can be a valuable tool for Google Workspace admins looking to enhance the security and productivity of their organization’s mobile devices. By centralizing device management and enforcing policies, you can ensure that your employees are using their devices in a way that is both secure and productive, while also potentially saving time and reducing costs.


Learn more: Google Mobile Management


3. Google Vault


Google Vault is an e-discovery and archiving tool that allows Google Workspace admins to manage and secure their organization’s data. With Google Vault, you can set retention policies, place legal holds on data, conduct e-discovery searches, and generate reports. Google Vault also provides detailed audit logs of all activity in your organization’s Google Workspace account, allowing you to track changes, monitor user activity, and ensure that your organization’s data is being used appropriately. Google Vault integrates with other Google Workspace tools, such as Gmail, Google Drive, and Google Meet to search and manage data from these services within the Vault interface. Overall, Google Vault can be a valuable tool for Google Workspace admins looking to manage and secure their organization’s data.


Learn more: Google Vault


4. Google Cloud Secret Manager


Google Cloud Secret Manager is a secure and centralized solution for storing and managing sensitive information such as API keys, passwords, and certificates in the cloud. It provides encryption at rest and in transit, fine-grained access control policies, and automatic tracking of changes to your secrets. Additionally, Google Cloud Secret Manager integrates with other Google Cloud services like Google Kubernetes Engine and Google Cloud Functions, making it easy to securely manage secrets for your applications and services.


Learn more: Google Secret Manager


5. Google Cloud Shell


Google Cloud Shell is a browser-based command-line interface (CLI) provided by Google Cloud Platform. This tool provides an easily accessible, preconfigured environment for managing Google Cloud resources, making it simple for administrators to manage their cloud infrastructure from anywhere, at any time. The Cloud Shell integrates with other Google Cloud services, including Google Workspace. Moreover it provides a consistent interface across projects, making it an ideal tool for administrators who manage multiple projects.


Learn more: Google Cloud Shell 


The top tools for managing Google Workspace as a pro


1. Serverless Computing with Google


Google’s Serverless computing solution offers a fully-managed end-to-end experience, requiring no server management and automatic scaling to meet traffic demands. Access a range of features, including FireBase for mobile and web, Compute App Engine for scalable web and mobile apps, Cloud Functions for connecting and extending cloud services, and more at a pay-as-you-use pricing model.


Learn more: Serverless


2. Google Cloud Identity Secure LDAP


Google Workspace admins who need to manage user identities across multiple systems and applications, including those that use LDAP-based directories, will find that Google Cloud Identity Secure LDAP is a valuable tool. It provides centralized identity management, integration with Google Cloud Platform, security and compliance features. By using Google Cloud Identity Secure LDAP, admins can improve security, reduce the risk of identity-related security breaches, and manage user identities more efficiently.


Learn more: Google Cloud Identity Secure LDAP


3. Google Cloud Smart Analytics


Google Cloud’s Smart Analytics Platform offers a secure and flexible solution for organizations to harness the power of data and AI. Based on Google’s proven technology and decades of innovation in AI and internet-scale services, it provides an easy path toward becoming an intelligence-driven organization. 


Organizations can leverage Google’s data cloud to revolutionize their decision-making and turn data into action by utilizing the power of data and AI. The latest advancements in BigQuery and Vertex AI bring intelligence to every corner of your organization, empowering you to analyze and activate your data like never before.


Learn more: Google Smart Analytics


The top tools for managing Google Workspace more efficiently



1. Google Cloud Directory Sync


Google Cloud Directory Sync (GCDS) is a tool that allows Google Workspace admins to synchronize user and group data between an on-premises directory service and Google Workspace. GCDS provides centralized management, automatic synchronization and customization. Using GCDS can help streamline workflows, reduce manual data entry, and ensure that cloud applications have up-to-date and accurate user and group data.


Learn more: GCDS


2. Zenphi


Zenphi is the only process automation platform built specifically for Google Workspace. From user creation and management, to password resets, email group and signature management, Google Vault exports, license management, employee offboarding and much more, Zenphi offers an easy-to-use interface for streamlining administrative tasks.


In addition, the platform also boasts a highly secure set-up, giving administrators peace of mind that their data is safe and secure. With zenphi’s advanced features, administrators can save valuable time, allowing them to focus on more important tasks.


Learn more: Zenphi






In summary, managing Google Workspace can be challenging. However, with the right tools you can easily find ways to increase productivity, foster collaboration, and comply with security and compliance regulations. From advanced Smart Analytics to no-code process automation tools like Zenphi, the possibilities are endless.

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