Moving from SharePoint to Google Drive is often framed as a storage migration. However, for most organizations, SharePoint isn’t just a file server—it’s a business logic engine. When you move your data, your legacy SharePoint Workflows, InfoPath forms, and list-based automations will not follow. Here is how to manage the transition without breaking your operations.
Table of Contents
Inventory Your "Active" Logic
The first step in the Microsoft to Google migration, before moving a single byte, you must audit your SharePoint environment to identify what is actually running.
- Legacy Workflows: Identify SharePoint 2013/2016 workflows that handle approvals, status changes, or notifications.
- List-Based Processes: Look for SharePoint Lists used as "databases" for tracking everything from IT tickets to CAPEX requests.
- Document Generation: Note where SharePoint automatically generates PDFs, contracts, or invoices.
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2. Mapping the "Logic Gap"
Google Drive is a world-class collaboration tool, but it lacks the native “out-of-the-box” workflow engine that SharePoint provides. To achieve necessary functional and automate Google Drive workflows, you must first map your legacy Microsoft components to a Google-native architecture. And then add an automation bridge in between.
The Risk of "Day 1" Operational Failure
If you rely on a standard migration tool (like Mover.io or ShareGate), your files will land in Google Drive, but your approval chains will be severed.
- Without a replacement for your SharePoint workflows, your Operations teams will fall back into manual email threads and spreadsheet tracking on Day 1.
- The Solution: Parallel-build your core business logic in Zenphi during the migration window. This ensures that the moment a user opens their new Google Drive, their automated processes are already live.
4. Security and Governance Post-Migration
One of the biggest advantages of moving to Google is the ability to use Shared Drives, but they require a different governance model than SharePoint sites.
- Automate Shared Drive Creation: Use Zenphi to programmatically create and permission Shared Drives based on departmental templates.
- Centralized Audit Trails: Ensure that every document generated and every approval granted is logged for compliance—something that is often lost in a "loose" Drive migration.
5. Strategic Procurement: The Google Marketplace
Managing a new vendor that provides you automation services can be a hurdle. Not with Zenphi — as it’s available on Google Cloud Marketplace.
- Leverage Your GCP Commit: You can procure Zenphi through the Google Cloud Marketplace.
- Consolidated Billing: This allows you to draw down on your existing Google Cloud committed spend, making the "buy" a zero-sum game for your budget.
6. Don't Just Move Files—Modernize Your Logic
A successful migration isn’t measured by how many files reached the destination; it’s measured by how little the business felt the move. By bridging the “Logic Gap” with Zenphi (you can think of it as Power Automate for Google), you turn a risky infrastructure shift into a modernized, AI-ready operation.
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The Microsoft to Google Migration Checklist: Workflow & Logic You'll Have To Rebuild (Video Guides)
You’ve migrated 1000s of users. The emails are syncing, the files are populated in Google Drive, and the calendar invites are showing up. Is the job done? Not exactly!
