We’re thrilled to share our latest product updates for July ! Let’s walk through the exciting new actions, enhancements, and bug fixes we’ve implemented to make your experience even better.
New Gmail Actions
Gmail : Update Vacation (Out-of-Office AutoReply)
Taking a break is just as important as working hard. When you’re on vacation, it’s essential to let anyone who contacts you know that you’re away.
That’s where the “Update Vacation” action comes in. This handy feature manages the Out-of-Office AutoReply responder settings for your Gmail account. It allows you to easily enable, disable, or modify your vacation responder. You can set the start and end dates, as well as customize the subject and message of your auto-reply. Enjoy your time off knowing that your contacts will be informed about your leave! Check out our Youtube Short showing this action in use
Google Workspace Actions Updates
List Device Info Action
The “List Device Info” action for Google Workspace is a great addition to Zenphi as the #1 tool for Google Workspace admins. This actions allows Google administrators to keep track of devices used within their organization to prevent Google information leaks and strengthen their Google DLP policy.
New feature provides detailed information about all registered devices, including computers, mobile devices, and Chrome devices under the organization’s domain. With this action, you can easily see what devices people are using and which email accounts are assigned to them. Learn more about how you can enhance your organization’s security using this new action here [Short tutorial on using List Device action in Google Workspace]
Add & Remove Members In Shared Drives
A field to allow users to “Execute as Admin” for the action “Add Member To Shared Drive” and “Remove Members from Shared Drive” has been added.
These actions are already used in multiple scenarios of automating Google Workspace admin tasks:
Automated Employee Onboarding:
When a new employee joins, the admin can use Zenphi to automatically add them to relevant Shared Drives based on their department or role. [Read How To Automate Employee Onboarding Using Data From HRIS System]
Automated Employee Offboarding:
During the offboarding process, Zenphi can automatically remove the departing employee from all Shared Drives they were a part of [Get Your Automated Employee Offboarding Checklist Here]
Temporary Project-Based Access:
For temporary project teams, admins can use Zenphi to automatically add and later remove team members from specific Shared Drives when the project starts and ends. [The project is over? Automate your Shared Drives Audits with Zenphi]
Talk To Us And Let Us Help You Improve Your Processes Efficiency
Not sure how to use all these actions within your Zenphi workflows? Book a call with our automation expert and get a personalized consultancy session!
Generative AI — Automated Use Of Gemini
We’re excited to announce a new action that lets you harness the power of Google’s next-generation generative AI system, Gemini. With this action, you can effortlessly generate advanced text and images, making user interaction and content creation a breeze.
Now you can choose what LLM to include in your automation workflows or set the usage of one by default. Starting from July 2024, Zenphi allows you to leverage both the power of OpenAI (ChatGPT), and Gemini.
You can see this powerful new action in use in this YouTube tutorial
Read More On Using AI Within Your Existing Workflows
AI For PDF
AI For Legal Documents
AI For CV Screening
AI For Invoice Processing
AI Usage In Cyber Security
AI Usage Case Studies
New Actions for Xero
Introducing Zenphi’s advanced Xero actions! Xero is a New Zealand-based company offering cloud-based accounting software for small businesses. We’ve designed these actions to enhance your Xero experience, allowing you to create orders, retrieve information from orders, and update your purchase orders with just a few drag-and-drop steps. Streamline your accounting tasks and make managing your business even easier with Zenphi’s Xero actions.
Xero : Create Purchase Orders
This action lets you create new purchase orders within your organization’s Xero account effortlessly. You can add all the necessary details, including line items and purchase order status. With just one action, you can create and send digital purchase orders quickly and efficiently. This action will return an id, purchase order number and any sort of reference so that you can easily keep track of any created orders.
Xero : Get Purchase Orders
With Zenphi’s “Get Purchase Orders” action, accessing your organization’s purchase orders in Xero is simpler than ever. By just providing your tenant ID, you can retrieve a complete collection of all your purchase orders, including essential details such as:
- Phone number
- Shipping address
- Delivery date
- And much more!
Xero : Update Purchase Order
Our new action makes it a breeze to update existing purchase orders within your organization’s Xero account. By using the purchase order ID, you can quickly pinpoint the exact order you want to update. With just a few clicks, you can:
- Edit line items
- Change the purchase order status
- Adjust dates and currency
Xero : Get Purchase Order As PDF
Easily get your purchase orders in PDF format with this new action. Whether you need to save for safe keeping, share with suppliers, or print them, this action has you covered. Simply use your tenant ID and purchase order ID to retrieve your purchase orders in PDF format effortlessly.
Book A Personalized Consultancy Session With Our Experienced Automation Professionals
Want to enhance the efficiency of every single process within your organization and get a detailed analysis of your automated operations? Book a call with our automation experts to see how to use these actions in your environment!
User Attributes Field
We are thrilled to share our new “User Attributes” feature! Now, you can easily add, manage, and delete user attributes. These attributes can be assigned at both the workspace and space levels, and they’re available in the token picker for use within dashboard widget conditions.
Along with the new user attributes we’ve also added a Visibility feature that allows you to conditionally show/hide dashboard pages to users based on their user attribute values, such as their department or admin status. It’s a simple and effective way to customize and secure your workspace.
Learn more about how to use this feature in conjunction with the user attributes to condition your dashboards visibility and enhance your workspaces’ security in our new Youtube tutorial here
