Electronic signatures, also known as e-signatures, have become increasingly popular in recent years due to their convenience, security, and efficiency. With the rise of remote work and the need for digital transformation, e-signatures are an essential tool for businesses of all sizes. In this article, we will discuss what e-signatures are, how they can help improve operations, the best platforms for e-signatures, how to choose the right one for your business needs, and how to take your processes to the next level with electronic signature automation.
What is an Electronic Signature?
Electronic signatures are a method of signing digital documents, such as contracts, quotes, or agreements. They provide a secure and legally binding way to sign documents without the need for physical copies or in-person meetings.
There are various types of e-signatures available, but the most straightforward and frequently utilized type is the click-to-sign. As its name implies, this type enables the signing of any document with just a simple click of a button.
How Can Electronic Signature Help Improve Operations?
E-signatures provide businesses with a host of advantages, such as considerable savings on resources by reducing the time taken for signing documents and completely eliminating the need for printing and mailing physical copies. Now, let’s take a closer look at the main benefits of e-signatures over the conventional ‘wet’ signing method.
1. Faster Signatures
Digital signatures eliminate the need for physical signatures, which can be a time-consuming process. With electronic signatures, documents can be signed and immediately sent to the intended recipient, significantly reducing transaction times and enhancing collaboration. Since signing a document is typically just a small part of a larger process, improving this step can streamline the entire process, whether it’s employee onboarding or closing a sales deal.
2. Cost Savings
Printing, scanning, and mailing physical documents can be a significant expense for businesses, both in terms of time and resources. Utilizing electronic signatures can help overcome these challenges and move your organization towards a more paperless environment.
3. Improved Security and Compliance
E-signature platforms often employ robust identity verification processes to ensure that the person signing the document is who they claim to be. Moreover, e-signature platforms provide detailed audit trails that record all actions taken on a document, including who signed it, when it was signed, and from where. This can help businesses maintain compliance and provide evidence in the event of a legal dispute.
4. Increased satisfaction
Electronic signatures offer a solution that can significantly improve this process, no matter who is involved – whether it’s a customer, partner, or supplier. By streamlining the signing process, electronic signatures can save time and energy for everyone, allowing for a smoother and more efficient experience.
What are the Best Platforms for E-Signatures and How to Choose One?
There are many e-signature platforms available on the market today. Some of the best platforms include DocuSign, Adobe Sign, and Annature. When choosing an e-signature platform, there are several factors to consider.
First, consider the platform’s security features. Look for a platform that uses advanced security technology to ensure that your documents are protected and legally binding.
Second, consider the platform’s ease of use. Look for a platform that is easy to navigate and has a user-friendly interface. This will help ensure that your team can quickly and easily sign documents without the need for extensive training.
Third, consider the platform’s integrations. Look for a platform that integrates with your existing systems and tools, such as your CRM or document management system. This will help ensure that your team can seamlessly incorporate e-signatures into their existing workflows.
What is Electronic Signature Automation?
Electronic signature automation is the implementation of e-signatures into larger processes at your organization such as sales quote generation, employee leave requests, and more. Besides, electronic signature automation aims to use manual human work at a minimum. This can be done by integrating e-signature platforms into your existing workflows using business process automation tools.
For example, with zenphi – the only no-code business process automation for Google Workspace you can integrate Docusign, Adobe Sign, or Annature into any process and automate with just a few drag-and-drops.
In conclusion, electronic signatures are an essential tool for businesses of all sizes. They can help improve operations by reducing the need for physical copies and face-to-face interactions, and by providing businesses with a secure and legally binding way to sign documents. When choosing an e-signature platform, consider factors such as security features, ease of use, and integrations. And for businesses looking to take things to the next level, electronic signature automation can provide a streamlined and efficient way to sign documents.