Automate Google Calendar with zenphi: 6 Time-Saving Examples

April 28, 20230 CommentHow-To , zenphi Use Cases

If your business is using Google Calendar to organize staff vacations, meetings, and other activities, you’ll be happy to know that many mundane tasks can be completed more quickly with a bit of automation. In this article, we’re discussing how zenphi – the best no-code process automation platform for Google Workspace – can help automate Google Calendar and streamline operations for you and your team. From reducing manual data entries to increasing accuracy across a range of calendar activities – these six ways will show you how zenphi brings efficiency gains into your workflow. Let’s jump in!

1. Schedule events based on form submissions

With zenphi, you can automate the scheduling of events based on form submissions in a matter of minutes. For example, if you have a form on your website for scheduling appointments, zenphi can automatically add those appointments to your and the attendee’s Google Calendar. This replaces the need for dedicated meeting management tools, saving your business additional licensing costs and time wasted switching between multiple systems.

You can even take a step further and power your workflow with conditional branches that depend on the form response. Moreover, you can automatically generate customized tickets with a Google Slides action, and send the confirmation to attendees. Besides, instead of a Google Form, you are free to use any other tool of your choice such as Typeform, for example.

Automating Google Calendar events creating in zenphi

2. Bulk invite and remove users to and from the event

Another way to implement Google Calendar automation with zenphi is bulk assigning and removing event attendees. For example, if you have an event with a large number of attendees, it can be time-consuming to add each person individually. With zenphi, you can automate the process by filtering user data from Google Sheets or Google Directory to take the attendees information, and then automatically add them to the event in Google Calendar. This can save you a lot of time and ensure that all attendees are added accurately.

Automating Google Calendar events assigning in zenphi

3. Automate Google Calendar events bulk editing

In addition to the above-mentioned automation tasks, zenphi can also automate updating event parameters in Google Calendar.

Let’s say you have weekly team meetings that take place in a conference room on the 10th floor of your office building. However, due to scheduling conflicts, the meeting location changes every two weeks. This means that you need to update the location for multiple meetings on a regular basis, which can be a time-consuming task. Rather than manually editing events individually, zenphi can automate the process and save you time. With zenphi, you can create a workflow that triggers on a schedule, searches for the specified events, and updates the location for each.

Automating Google Calendar events editing in zenphi

4. Automate Google Calendar syncing with other apps

Sometimes you need to sync your Google Calendar with other apps as part of your workflow. For example, you may want to create a new Google Calendar meeting with a client each time you receive a specified email from a certain email address or with a specific keyword in the email title. Then, once the meeting is created, you want to raise a Jira, Trello, or Asana task for the team. In the end, you may need to update a user record in HubSpot accordingly. All of it can be easily achieved and customized to your unique use case with zenphi’s powerful integrations, such as DocuSign, SalesForce, Slack, AppSheet, and many more.

Google Calendar automation with other apps

5. Automatically add new employees to the recurring events

Another helpful way to automate your Google Calendar with zenphi is by adding new employees to recurring events. Most likely, there are multiple recurring meetings or events that new employees need to attend, and it can be a hassle to manually add them every time someone new joins the team or a project. 

With zenphi, you can automate this process by setting up a workflow that seamlessly adds new employees to the recurring events. It can be done as part of the larger employee onboarding process or project management process. Check out this webinar showcasing a complete employee onboarding process automation, including calendar management:

6. Automate Google Calendar events within the employee leave request process

One more powerful example of Google Calendar automation is integrating it with an employee leave request process. For instance, when an employee submits a leave request form, zenphi can automatically add the approved leave to the employee’s Google Calendar and set the Google Calendar delegate email if needed. This can save the HR department a lot of time and prevent scheduling conflicts or double bookings. Additionally, if an employee’s leave request is denied or changed, zenphi can automatically update the employee’s Google Calendar to reflect the new status.

By automating the process of adding leave requests to Google Calendar, you can improve the accuracy and efficiency of your scheduling process and ensure that everyone is on the same page. Watch the tutorial below on how to automate the complete leave request management process with zenphi or try this template to start automating yourself! 

Conclusion

Automating your Google Calendar with zenphi is the perfect way to save time, be more efficient, and help keep you and your team organized. No longer worry about tedious tasks like scheduling or mass-editing events; just let zenphi handle them for you so that work runs smoothly – leaving you free to focus on what’s really important! Start automating today.


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