For every IT team, the tools you use for user lifecycle management—onboarding, offboarding, data archiving—are vital. But if your current solution uses a per-user pricing model, you might be sitting on a financial time bomb. Here’s why.
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For every IT team now, the tools you use for user lifecycle management—onboarding, offboarding and data archiving—are vital. They save your IT team countless hours, ensure compliance, and secure your company data.
But if your current solution uses a per-user pricing model, you might be sitting on a financial time bomb.
For organizations built on Google Workspace, a platform designed for collaboration and scale, paying for your automation based on your headcount is often the biggest bottleneck to growth.
At Zenphi, we believe your automation strategy shouldn’t punish you for hiring new employees. That’s why we’ve flipped the script by offering flat, workflow-package pricing instead of the restrictive per-user model.
Here’s a deeper look at the hidden costs and why it’s time to move to a more intelligent pricing structure.
The Per-User Trap: When Growth Becomes Costly
The core appeal of per-user pricing is its initial simplicity: X users times Y price equals your monthly bill. This works fine when you have 50 employees, but as your organization scales, the cracks in the model begin to show—especially for Google Workspace lifecycle management.
This is what contributes to the hidden costs of headcount-based pricing
The Hidden Costs of Headcount-Based Pricing
The #1 Employee Offboarding & Data Archiving Solution For Google Workspace
Zenphi is a go-to platform for employee offboarding and data archiving automation for the teams operating within a Google Workspace environment. Companies like Google, Gordon Food Service, Emerson College and more have chosen Zenphi to automate crucial Google Admin tasks.
The Google Workspace Challenge: A Collaboration Tax
Google Workspace thrives on collaboration. When a new user is onboarded, they typically need dozens of automated actions: account creation, group additions, license assignments, and folder provisioning in Drive. When they leave, the offboarding workflows are even more critical, ensuring data transfer and compliance.
How The Per-User Model Punishes Automation
My take-away from this comparison — you shouldn’t have to pay a “collaboration tax” on the very platform designed to enable lifecycle management.
Zenphi's Solution: Automation That Truly Scales
Zenphi is natively built for automating workflows in Google Workspace, and our pricing is designed for organizations that want to grow without fear of spiraling SaaS costs.
We charge based on the package of workflows you use, not the number of people in your directory.
Imagine: You pay one predictable, flat fee to license your “Google Workspace User Offboarding” workflow. Whether you offboard 5 employees this month or 5000 during a peak season, your automation cost remains the same. The workflow is covered.
This model fundamentally changes the conversation:
The result? Companies save hundreds of thousands in annual employee offboarding costs.
Stop paying for an empty license for every single user. Start investing in robust, scalable workflows that secure your data, simplify your automated IT operations, and future-proof your Google Workspace environment.
Vahid Taslimi
CEO @ Zenphi
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